Job Description

The job holder is responsible for providing assistance to the Procurement Executive (PE) to ensure that the supplies are available in-house, the request of supply is promptly attended and verifying current inventory. It also provides administrative support to the PE such as handling the Dok32 system request of every department.

A. Storekeeping

• Assist Procurement Executive (PE) in identifying the needs of every departments
• Monitor current inventory and ensure that the center has sufficient amount of necessary materials and equipment
• Assisting in scheduling the deliveries and tract orders to ensure timely delivery
• Prepare daily request of dental assistant
• When necessary assist PE in raising purchase order through Dok32
• Prepare the order of every department request from Dok32 system
• Receive, unload, and shelve dental and other supplies
• Inspect deliveries for damage or discrepancies, if applicable
• Assist in ensuring adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
• Monitor expiration of some items and ensure that these are disbursed before expiration
• Monitor the in and out of items in the store and ensure that all requestors log their request on the system
• Reconcile / tally entries on Dok32 with manually inputted entries on spreadsheet
• Maintaining updated records of contracts

B. Reporting

• Assist PE in monthly room inventory for every instrument in each treatment room. Should be done first Saturday of the month
• Assist in the monthly audit in the stockroom

C. Compliance

• Ensure all items received and disbursed are properly recorded on Dok32
• Assist in preparing documents for the regular/yearly audit check
• Ensure all suppliers follow the standard operating procedures of the center
• Observe all the policies and procedures of the center
• Strict compliance on all the precautionary protocols of the center

Qualifications:

• With at least 1 year of experience in Dental Field as Procurement
• Familiar with dental items, medicaments & instruments
• Advance Microsoft skills for reporting and presentation
• Ability to work in a pressurized work environment
• Knowledge in using Dental EMR is a plus
• Preferably Male

Job Type: Full-time

Experience:

• Dental: 2 years (Required)