• To process all Purchase and Service requests raised by Provis internal stakeholders in coordination with Provis Procurement Policy, Procedures, and best practices, to acquire the services of qualified service providers and/or vendors on timely manner and within the approved budgets.
• Assist in the end-to-end tendering process, from RFP development/ review till the appointment of contractor for AM and Corporate functions.

• Assist in the development of all tender-related scope templates and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures, prevailing market requirements and lesson learnt.
• Effectively communicate oral and written resolution of issues with all internal and external partners.
• Apply established procedures, policies, and standards.
• Proactively identify opportunities for sourcing and cost savings.
• Observe and apply established corrective actions on procurement process when required to enhance performance (reduction of time / cost).
• Assist in identifying and delivering commercially favorable contracts and cost savings opportunities associated with vendor agreements.
• Assist in delivering optimal value for all spend across the Asset MGT Business Units (Residential, Commercial & Retail) by using best practices, professional tools and techniques.
• Ensure all vendors are providing cost-effective value-added services; periodically reviewing and evaluating all contracts.
• Assist in the tendering process from planning & prequalification until award, ensure it is implemented as per the procurement policy and procedures.
• Identify saving and synergies strategies against approved budgets and transactions.
• Negotiate with vendors and suppliers to get the best techno-commercial values.
• Support (when necessary) the technical evaluation done by users.
• Control the commercial review of proposals to ensure obtaining best deals.
• Assist in the review and validation of the final award recommendation process.
• Ensure all products and services are delivered on time and within RFP specifications.
• Facilitate the procurement process and liaise between external vendors and internal Departments.
• Observe cross-functional responsibilities with finance payment process, ERP system enhancement, legal review, and audit recommendations.
• Assist in the development, implementation, and maintenance of procurement policies, participate in the review on a regular basis to ensure relevance and conformance with best practices and compliance with internal and regulatory policies.
• Maintain proper records for all executed contracts, respond to Audit requests, maintain active live report about open requests and provide the section manager with weekly and monthly progress report.
• Perform any other job-related duties as requested by the immediate Manager/Director.

Bayt