Job Description

Main Purpose: The Procurement Coordinator is responsible for handling the acquisition of goods and services for the organization. This includes identifying procurement needs, sourcing suppliers, negotiating contracts, and ensuring timely delivery of materials. The role requires an understanding of market trends, supplier management, and procurement standard processes.

Knowledge Skills and Abilities, Key Responsibilities:

Policies and procedures: Maintain procurement procedures and policy. Adhere to thresholds as per policy and follow process for approvals and PO creation on Navision module.

Sourcing and Supplier Management: Identify and evaluate potential suppliers based on safety, price, quality, service, support, and reliability. Develop and maintain strategic relationships with key suppliers. Conduct supplier audits and performance reviews as required to ensure compliance with company standards.

Contract Negotiation:

Negotiate terms, conditions, and pricing with suppliers to ensure the best value for the organization. Prepare and run contracts, ensuring they align with Impala legal and regulatory requirements.

Procurement Planning:

Work with internal departments to resolve procurement needs and timelines. Ensure that data and information submitted in the material requisition are complete. Maintain up to date records of procurement documents such as purchase orders, bid proposals, invoices, delivery orders and vendor reviews Develop and implement procurement strategies to ensure cost-effectiveness and efficiency. Liaise with suppliers, manufacturers and relevant internal departments managers. Initiate and discuss tender's process.

Cost Control and Budget Management:

Track and report on procurement expenditures and savings. Run the procurement budget (if applicable) and identify cost-saving opportunities.

Risk Management:

Identify and mitigate risks associated with procurement processes! Ensure compliance with all relevant laws and regulations.

Process Improvement:

Continuously evaluate and improve procurement processes to enhance efficiency and effectiveness. Implement standard processes and procurement technologies.

Reporting and Documentation:

Maintain accurate records of procurement activities and supplier performance evaluation. Prepare regular reports on procurement metrics and performance, status of orders deliveries and Key indicators.

Knowledge, Skills and Abilities: Experience: Graduate degree with 4-5 years of experience in an industrial business. Confirmed experience in the oil industry is an advantage. Sound material procurement skills is preferred. Strong negotiation, communication, and social skills. Ability to analyse market trends and supplier performance data. Proficiency in procurement software, Navision and Microsoft Office Suite.

Skills: Strong negotiation skill Familiarity with Navision Systems is a plus. Strong digital literacy required (MS Office - Word, Excel, Access, and PowerPoint). Ability to prepare reports.

Competencies: Critical thinking and problem-solving abilities. Meticulous with strong analytical skills. Ability to work independently and as part of a team. Excellent written and verbal communication skills. Ability to work under tight deadlines and run multiple priorities.

Key Relationships and Department Overview:

1. Internal - General Management, Maintenance, QHSE, Ops, Finance and Logistic 2. External - Vendors, Auditors

R-015624