One of our clients is currently seeking a Procurement Coordinator to be based in their Dubai office.Job Overview: The Procurement Coordinator plays a pivotal role in facilitating seamless procurement operations within the organization. This position involves overseeing the procurement process from sourcing to delivery, ensuring timely and cost-effective acquisition of goods and services.Responsibilities:

• Collaborate with internal teams, vendors, and stakeholders, managing documentation, maintaining inventory levels, and contributing to strategic decision-making.
• Maintaining compliance with procurement policies, negotiating contracts, and optimizing procurement processes to support organizational objectives.
• Receiving Via SAP (GRN/IR/Billing).
• Applying for certificate of origin (COO), generating clearance documents.
• Co-ordinate with finance team to send the Clearance documents through Bank.
• Arranging for Courier dispatch.
• Payment Flow up with Finance from SOA till Swift copy.
• Reports Via SAP. (Order dump, Advance payment invoice etc.)
• Prepare export documentation for the shipment from UAE and overseas.
• Coordinate with logistics and business unit for the correction of shipping documents.
• Apply certificate of origin (COO) via Dubai Chamber and make payment wherever required.
• Follow up with buyers and for timely submission of original documents to accounts.
• Proactively monitor upcoming shipment documents to be handed over with the help/input of buyer.
• Prepare and communicate auction documents based on buyer inputs.
• Park Supplier invoices for Materials and Freight on time in order to process the credit supplier payments on time.
• Create Billing.
• Prepare Various types of documents, RFQs, RFPS, PFIs, Quotations etc.
• Reach out to potential customers.
• Engage closely with internal teams to understand and fulfill business requirements, ensuring seamless procurement support.
• Regularly interact with management to provide updates on procurement status, address concerns, and contribute insights to strategic decision-making.
• Build and foster strong cross functional relationships.
• Build and maintain relationships with vendors and suppliers, negotiating terms, addressing concerns, and ensuring a reliable supply chain.
• Ensure alignment of commercial activities with organizational goals.
• Determine the approach for fostering and maintaining strong relationships with clients/customers.
• Make decisions within standard operating procedures and company policies and procedures.

Qualifications:

• Bachelor\'s degree in Business, Finance, or a related field.
• Chartered Institute of Purchasing and Supply (CIPS) is a plus.
• Experience of 3 to 5 years in procurement or a related field, with a preference for expertise in FMCG.
• Proven track record in coordinating and executing procurement processes, including sourcing, negotiation, and supplier management.
• Experience with international procurement, including knowledge of International commercial terms (Incoterms) and import/export regulations.
• Experience in working with multiple legal entities under different legal umbrellas.
• In-depth understanding of end-to-end procurement processes, including sourcing, purchasing, and contract management.
• Knowledge of supply chain principles and practices, ensuring effective coordination from supplier to end-user.
• Familiarity with procurement policies, regulations, and industry compliance standards to ensure legal and ethical procurement practices.
• Meticulous attention to detail, strong communication skills, and the ability to thrive in a dynamic and fast-paced environment.

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