Job Description

The Procurement Assistant provides administrative and operational support to the procurement department, assisting in purchasing materials, equipment, and services. This role involves coordinating with suppliers, tracking purchase orders, maintaining records, and ensuring compliance with procurement policies. The Procurement Assistant helps streamline procurement processes, enabling the efficient acquisition of goods and services necessary for the company's operations.

Key Responsibilities:

• Purchase Order Management: Assist in creating and issuing purchase orders based on approved requisitions, ensuring accuracy in details such as quantity, price, and delivery schedules.
• Supplier Coordination: Communicate with suppliers to confirm orders, check material availability, track deliveries, and resolve any issues related to orders or shipments.
• Documentation and Filing: Maintain accurate records of procurement activities, including supplier information, purchase orders, invoices, and delivery confirmations.
• Inventory Tracking: Assist in monitoring stock levels and coordinating with the procurement team to determine when reordering is necessary to prevent material shortages.
• Supplier Research: Help in sourcing potential suppliers for materials and services, gathering information on pricing, availability, and terms of service.
• Invoice Processing: Work with the finance team to process supplier invoices, ensuring that payments are made on time and are correctly matched to purchase orders.
• Compliance: Ensure all procurement activities follow company policies and regulations, including documenting all purchases for audit and compliance purposes.
• Data Entry: Input and update procurement data in the company's purchasing system, ensuring accuracy and up-to-date information for tracking and reporting purposes.
• Follow-up on Deliveries: Track shipments and delivery statuses, follow up with suppliers to ensure timely delivery, and notify internal teams of any delays.
• Reporting: Assist in preparing regular procurement reports, including tracking spending, delivery timelines, and supplier performance.

Qualifications:

• Education: Bachelor's degree in Business, Supply Chain Management, or related fields is preferred.
• Experience: 1-2 years of experience in procurement, purchasing, or administrative roles (previous experience in construction is an advantage).
• Skills:
• Proficiency in using Microsoft Office Suite (Word, Excel).
• Strong organizational skills and attention to detail for managing multiple tasks simultaneously.
• Good communication and interpersonal skills for dealing with suppliers and internal teams.
• Basic knowledge of procurement processes and practices.
• Ability to work independently and as part of a team.
• Problem-solving skills to handle supplier issues and order discrepancies.

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,000.00 per month

Experience:

• Construction material handling: 3 years (Preferred)