Job Description

Posted On
08 Oct 2024
Required Experience
3 - 8 Years



Basic Section
No. Of Openings


1


Band


Support


Grade


GRADE-9


Designation


PLANNING EXECUTIVE


Campus/Non Campus


Non Campus


Employment Type


Permanent


Employee Category


AXIOM STAFF


Organisational
Group Company (Code)


Axiom Telecom LLC


Legal Entity (Code)


101-AXIOM UAE


Channel (Code)


900-CORPORATE


Department


INVENTORY


Sub Department


INVENTORY


Financial Location (Code)


106909-LG - HO - INVENTORY


Brand (Code)


99999999-NON SPECIFIC


Country


UAE


Zone


DUBAI


Region


DUBAI


City


DUBAI


Office Location/Place Of Work


DUBAI




Skills
Skill


Minimum Qualification


OTHERS


Working Language


No data available



1. JOB DETAILS:

Position Title:

Planning Executive

Reports to:

Inventory Manager

Department:

Inventory (Demand & Supply Planning)

Division:

Supply Chain

Job Family:

Team



Prepared / Revised on:

29/9/2022

2. JOB PURPOSE:



This role is responsible for the execution of purchase orders to external suppliers based on the order requirements shared by the demand and supply planner for the brand.

This is a core support function for the category planner as well as the channel and category with utmost importance on accuracy and discipline.

The on time, accurate placement of POS and a robust follow up mechanism supports the overarching planning KPIs of availability, DOS, forecast accuracy and SLOB. 3. JOB DIMENSIONS:

Financial Data & Number of Staff Supervised:

Operating Budget / Revenues...

Direct Reports:

Total:

Description



• On time, accurate placement of POs as requested by the demand and supply planner for the category.


• The placement of the PO could be on the supplier portal, Hyke ERP system or a combination of both. This would also include PO placement that are intra organizational or ad hoc POs requested by planners.


• Upon placement of the PO with the supplier, the incumbent would follow up on the open purchase orders to delivery to the WH and publish regular inwards reports or "GRN status reports" detailing the item level day wise receipts expected.


• Modification of POs on supplier system and own ERP in the light of changes in sales.


• Publishing of reports on supplier service levels, OTIF and supporting the planner with SLA data for decision making on stock days and in supplier joint business planning meetings.


• Order book management and open PO management to alert the planner of delays and to follow up with suppliers on urgent deliveries, shortages and ETAs.
• Maintain price verification based on PI, price lists, other sources (as per SOP) to minimize differences in PO Vs GRN.
5. jOB cONTEXT:



KPIs / OKR's

• On time accurate PO placement/ PO modification
• Timely reporting of inwards and other purchase related reports
6. COMMUNICATIONS & WORKING RELATIONSHIPS:

•Internal : •

• Planning team
• Channel / Sales team / Brand team
• Logistics

•External: •


Key account manager/ Inventory counterpart of Supplier.

7. FRAMEWORKS, BOUNDARIES, & DECISION MAKING AUTHORITY:



• Always adhere to company policies & procedures.
8. QUALIFICATIONS, EXPERIENCE, & SKILLS:

•Personal skills •

• Sense of ownership and accountability
• Attention to detail and commitment to a " Right first time" approach

•Miscellaneous (IT / languages) •

• English spoken & written skills - Mandatory.
• Microsoft Office knowledge with basic excel - Mandatory
• ERP knowledge - Preferred
9. COMPETENCIES:



• Innovation
• Customer focus
• Quality
• Team Work
• Fact Finding
• Thoroughness & Attention to detail
• Flexibility
• Result Focus
• Communication
10. Approvals:

Line Manager ( Dept. Manager / Function Head ):



Signature



Date

GM / Human Resources:



Signature



Date