Personal Secretary

Dubai, United Arab Emirates

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Responsibilities:

Manage the executives calendar and schedule appointments, meetings, and events efficiently.

Coordinate and prioritize incoming emails, calls, and correspondence, responding on behalf of the executive when necessary.

Prepare and edit correspondence, reports, presentations, and other documents as required.

Arrange travel itineraries, accommodations, and transportation for business trips and meetings, ensuring cost-effectiveness and efficiency.

Organize and maintain files, records, and confidential documents, both in physical and electronic formats.

Serve as a point of contact between the executive and internal/external stakeholders, conveying messages accurately and professionally.

Assist in preparing agendas, documents, and materials for meetings, ensuring all necessary information is available in advance.

Conduct research, gather data, and compile reports on various topics as assigned by the executive.

Act as a liaison between the executive and other departments within the organization, facilitating communication and collaboration.

Handle ad-hoc administrative tasks and projects as required to support the executive team and ensure operational efficiency.

Requirements:

Bachelors degree in business administration, secretarial studies, or related field.
Proven experience as an executive secretary, personal assistant, or administrative professional.
Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills, with a high level of professionalism and discretion.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.

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