Job Description

Introduction

For over 30 years, AYTC has been acknowledged as U.A.E's leading distributor and service agent of downstream petroleum, marine & industrial equipment.

Position Overview:

As the Personal Assistant to our Managing Directors, you will play a critical role in assisting and representing our MDs in a wide range of administrative and strategic tasks. This position requires a high level of discretion, exceptional attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities:

• Communication Management: Handling phone calls, emails, and other forms of communication on behalf of the MD. This may involve responding to routine inquiries and drafting correspondence.
• Assisting wherever needed including but not limited to HR, Marketing, Sourcing / procurement, accounting and other administrative functions of the business.
• Communication and Liaison: Act as a liaison between the MD and internal/external stakeholders. Facilitate effective communication within the team and with external partners.
• Support the team's needs and/or the needs of the customer

Collect feedback and resolve issues, disputes and complaints that may arise with internal/external stakeholders, by investigating problems & developing solutions, ensuring prompt and satisfactory resolution.

• Managing Schedules: Organizing and maintaining calendar, scheduling appointments, meetings, and events, and ensuring timely reminders.
• Travel Arrangements: Planning and coordinating travel arrangements, including booking flights, accommodations, and transportation, and preparing travel itineraries.
• Document Preparation: Drafting, editing, and proofreading various documents, such as reports, presentations, and correspondence.
• Administrative Support: Providing general administrative support, including filing, photocopying, and managing office supplies.
• Confidentiality: Maintaining a high level of confidentiality.
• Liaise with all the government departments and other government bodies such as Civil Defense, DEWA, ETISALAT, chamber of commerce, municipality etc. to obtain necessary approvals expeditiously.
• Dealing with typing centers, Tasheel , Amer Services, company formation & licensing support, document attestation, document clearing, typing, etc.
• Stay updated on changes in regulations, labor laws, and immigration policies, and communicate the impact on the company's operations and procedures
• Greeting guests and offering them drinks
• Collating and filing personal expenses
• Perform all duties as assigned

Qualifications:

• Bachelor's degree or equivalent
• Driver's license valid for travel in the U.A.E
• Proven experience as a Personal Assistant or in a similar administrative role.
• Previous experience in marketing is strongly preferred.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management abilities.
• Self-motivated with a results-driven approach
• Strong problem-solving skills and the ability to work independently.
• Discretion and trustworthiness when handling confidential information.
• Flexibility and adaptability in a fast-paced environment.
• Industry references
• CV / Resume to: aytcareers@gmail.com

Language: English (required), Hindi / Urdu (preferred) Arabic (preferred)

Job Type: Full-time

Ability to Commute: Dubai (Required)

Ability to Relocate: Dubai: Relocate before starting work (Required)

Compensation

Base salary

Commission

Annual bonus

Benefits

Housing Allowance

Transport Allowance

Medical Insurance

Mobile Phone Allowance

Annual return air ticket with leave salary

Others to be discussed during interview

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED5,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Personal Assistant: 3 years (Required)

License/Certification:

• Driving License (Required)

Willingness to travel:

• 25% (Preferred)