We are seeking a highly organized and detail-oriented
Personal Assistant to HR
to support the HR department in daily operations and administrative tasks in head office in Al Ain,UAE. The ideal candidate will provide comprehensive administrative assistance to the HR team, ensuring the smooth and efficient functioning of HR processes. This role requires excellent communication skills, discretion, and the ability to handle confidential information with professionalism.
Key Responsibilities:
Administrative Support:
Provide day-to-day administrative support to the HR team, including managing schedules, coordinating meetings, and preparing reports.
Handle HR-related correspondence, ensuring all communications are accurate and timely.
Assist in maintaining HR files and records, ensuring they are updated and compliant with company policies.
Calendar Management:
Schedule and manage meetings, interviews, and appointments for HR personnel.
Coordinate travel arrangements for HR team members when needed.
Document Preparation:
Prepare HR documents, including employment contracts, employee handbooks, and onboarding materials.
Ensure that documents are properly filed, stored, and easily accessible when required.
Recruitment Support:
Assist in the recruitment process by scheduling interviews, liaising with candidates, and managing applicant tracking systems.
Coordinate pre-employment checks (background checks, reference checks) and assist with onboarding new hires.
Employee Records Management:
Assist in maintaining up-to-date employee records, including personal details, job roles, and contract terms.
Ensure that all employee data is handled confidentially and stored securely.
HR Projects & Events:
Provide logistical support for HR projects and initiatives (e.g., training programs, team-building events, employee engagement activities).
Assist with organizing HR-related events, workshops, and staff meetings.
Compliance & Reporting:
Ensure HR processes comply with company policies and local labor laws.
Assist in preparing HR reports, such as attendance records, performance appraisals, and payroll information.
General Office Support:
Assist with general office duties, including answering phone calls, managing emails, and handling day-to-day HR-related inquiries from employees.
Order office supplies and manage inventory for HR-related materials.
Qualifications:
Education:
A high school diploma or a degree in Business Administration, Human Resources, or a related field.
Experience:
At least 1-2 years of administrative or HR-related experience is preferred.
Skills:
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Attention to detail and accuracy in all tasks.
Basic understanding of HR principles and processes is a plus.
Ability to work independently and as part of a team.
Strong problem-solving skills and proactive mindset.