Job Description

Job Title: Personal Assistant (PA) to Regional General Manager (Tagalo with UAE experience) - MUST BE EXCELLENT COMMUNICATION SKILLS and EXPERT IN EXCEL

Job Location: DIP-2

Work Cycle: 5 and Days Workday Cycle

: We are seeking a highly organized, proactive, and efficient Personal Assistant (PA) to support the Regional General Manager (RGM) in the day-to-day management of their schedule and administrative tasks. The ideal candidate will be a strong communicator with the ability to handle confidential information and perform tasks with a high degree of professionalism and attention to detail.

Key Responsibilities:

• Calendar Management: Organize and manage the Regional General Manager's schedule, including meetings, appointments, and travel arrangements.
• Communication Liaison: Act as a primary point of contact between the RGM and internal/external stakeholders. Handle calls, emails, and other correspondence professionally and promptly.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items. Ensure the RGM is well-prepared for meetings and presentations.
• Document Management: Maintain and organize important files, documents, and records. Handle confidential and sensitive information with discretion.
• Event Coordination: Assist in organizing and coordinating company events, conferences, and other business-related functions as required by the RGM.
• Administrative Tasks: Provide general administrative support, including processing expense reports, organizing office supplies, and assisting with various tasks as needed.
• Project Management Support: Assist the RGM with tracking project timelines, deliverables, and ensure all related tasks are completed on time.
• Research & Reporting: Assist in gathering and compiling data for reports, presentations, or strategic meetings.
• Other duties as assigned: Provide support with any additional tasks that may arise, ensuring the smooth operation of the Regional General Manager's office.

Qualifications:

• Education: A Bachelor's degree or equivalent in Business Administration or related field.
• Experience: Minimum of 3-5 years of experience as a Personal Assistant or in a similar administrative role, preferably in a corporate environment.
• Skills:
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion and confidentiality.
• Strong time-management skills and attention to detail.
• Ability to multitask and adapt to a dynamic work environment.
• Personal Attributes:
• Proactive, resourceful, and capable of working independently.
• Professional and polished demeanor with a customer-service mindset.
• Strong problem-solving abilities and attention to detail.
• Ability to build and maintain relationships with internal and external stakeholders.

If you are a motivated, adaptable, and highly organized individual with excellent communication and administrative skills, we invite you to apply for this vital role in supporting the Regional General Manager.

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Application Deadline: 23/12/2024