PERSONAL ASSISTANTJob Role:As Personal Assistant (PA) in a boutique interior design firm you are responsible for providing comprehensive support to the directors, to ensure their day-to-day operations run smoothly. The role demands a high level of organization, discretion, and adaptability, as it involves managing various aspects of the director\'s professional and personal life.Key Responsibilities: * Diary Management:

• Scheduling and coordinating meetings, appointments, and events.
• Managing and prioritizing the executive\'s calendar to ensure effective time management.
• Communication Management:

• Handling incoming and outgoing correspondence, including emails, phone calls, and letters.
• Acting as a gatekeeper, screening communications, and managing responses.
• Travel Arrangements:

• Organizing domestic and international travel, including flights, accommodations, visas, and itineraries.
• Ensuring all travel plans align with the executive\'s schedule and preferences.
• Administrative Support:

• Preparing documents, reports, presentations, and meeting materials.
• Conducting research and compiling information as needed for meetings and projects.
• Personal Errands and Tasks:

• Managing personal appointments, reservations, and other tasks to help balance the executive\'s personal life.
• Handling confidential information with utmost discretion.
• Project Management:

• Assisting with special projects, including event planning, project coordination, and ad hoc tasks.
• Liaising with internal teams and external stakeholders to ensure projects are on track.
• Financial Management:

• Managing expenses, budgeting, and processing invoices.
• Keeping track of financial records and reports as needed.
• Relationship Management:

• Building and maintaining relationships with key contacts, both internally and externally.
• Coordinating with other members of the executive\'s team to ensure seamless operations.

Essential Skills:

• Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and keep track of complex schedules.
• Communication Skills: Strong verbal and written communication skills for effective correspondence and interaction with stakeholders.
• Discretion and Confidentiality: Handling sensitive information with the highest level of confidentiality.
• Problem-Solving Skills: Quick thinking and resourcefulness in addressing issues as they arise.
• Tech-Savvy: Proficiency with office software (e.g., Microsoft Office Suite, calendar management tools) and communication platforms.
• Adaptability: Flexibility to adapt to changing priorities and work in a fast-paced environment.

Role Requirements:

• Experience: Previous experience in a similar role, preferably in supporting senior executives.
• Education: A degree or relevant certification in business administration, communications, or a related field is often preferred.
• Professionalism: A polished, professional demeanor with the ability to represent the executive effectively.

If you are in Dubai or willing to relocate, with the right skill set, please APPLY NOW.redfish solutions* promotes a culture where diversity is welcomed and celebrated. We embrace differences, whether they be social backgrounds, ethnicity, disability, gender, age, religion, sexuality and any other protected characteristic. We have an inclusive recruitment philosophy and will endeavour to support those applicants who may need adjustments in order to take part in the recruitment process. Call us on +44 (0)113 850 0111* if you require additional assistance.For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Redfish Solutions