Job Description

Responsibilities :

Administrative Support :

- Efficiently manage the executive's calendar, encompassing scheduling meetings, appointments, and travel arrangements.

- Coordinate and formulate agendas for meetings, ensuring all required materials are readily available.

- Manage incoming and outgoing communications, including emails, phone calls, and mail.

- Draft and refine correspondence, communications, presentations, and other documents as necessary.

Office Management :

- Uphold office systems, including data management and filing procedures.

- Ensure seamless office operations by overseeing office supplies and equipment.

- Serve as a liaison between internal staff at all levels and external parties such as clients, suppliers, and stakeholders.

Travel and Event Coordination :

- Arrange travel and accommodation for the executive and team members as needed.

- Organize and oversee events, meetings, conferences, and business functions.

Information Management :

- Conduct research, gather data, and prepare documents for review and presentation by the executive.

- Maintain confidentiality with discretion and professionalism.

Project Assistance :

- Aid in report, document, and presentation preparation.

- Provide support to the executive on various projects, ensuring deadlines are met and deliverables completed.

Qualifications :

- Bachelor's degree in Business Administration, Communications, or a related field.

- Minimum of 2-3 years' experience as a personal assistant or in a similar administrative capacity.

- Real estate industry experience is preferred.

Skills and Abilities :

- Exceptional written and verbal communication skills in English and Russian.

- Strong organizational and time management abilities, adept at multitasking and prioritizing tasks.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.

- Willingness to travel internationally.

- Demonstrated discretion and confidentiality.

- Capable of working independently and collaboratively within a team.

- Strong problem-solving skills and keen attention to detail.

Personal Attributes :

- Professional demeanor and attire.

- Proactive and resourceful mindset.

- Excellent interpersonal skills, fostering positive relationships with stakeholders.

- Adaptability to changing environments and demands.

Job Type: Full-time

Pay: AED8,000.00 per month

Experience:

• administrative assistant: 2 years (Preferred)
• real estate: 1 year (Required)

Language:

• Chinese (Required)