Job Description

Company Description

Established in 2000 in Turkey, Rixos pioneers the 'ALL Inclusive, ALL Exclusive' concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.



Conducting interviews and doing a full cycle of recruitment activities, including collecting references check, preparing Offer letters and communicating with the candidates.


Coordinate with the PRO to obtain employee visas and manage the arrival process of new employees


Facilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all necessary documentation is completed.


Preparing all payroll reports and updates required


Establish and maintain effective employee relations


Coordinate with all departments with regard to People & Culture related activities


Responsible for the audit of his/her related work area


Maintain MIS for all processes related to his/her work area


Maintain and employee's files by regularly filing employees' documents


Develop and maintain confidential departmental employee files, documents and databases

Coordinate employee recruitment process, as appropriate, ensuring search documentation is accurate, consistent and complete


Enter and update employee information, such as personal details, employment history, and benefits


Organize daily incoming correspondence, make preliminary assessment and handle/respond as appropriate


Maintain open lines of communication between employees and People & Culture function, ensuring that concerns are addressed in a timely manner.


Maintain all employee files and handle telephone calls as per Rixos Hotels standard and take messages and prioritize where necessary


Keep calendar constantly updated to facilitate appointment and meeting schedules


Establish and maintain various filing/records/database of business contacts, trace pending items and follow up as appropriate


Arrange for various meetings, take minutes as well as any management meeting as they arise and draft minutes of meeting to be circulated


Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software


Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents


Manage the HR department's stationery requirement by procurement through FMC


Implement and evaluate People & Culture practices to maximize efficiency and effectiveness


Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette


Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees


Communicate in a professional, positive and courteous manner at all times with all levels of internal and external customers


Handle confidential matters/information with the appropriate level of sensitivity


Ensure compliance with all health, hygiene, security, safety and fire rules & regulations


Take responsibility for own development

Qualifications

Bachelor's Degree at least in a related discipline an asset


Previous human resources experience required or minimum 2 year in a similar role.