Company DescriptionEstablished in 2000 in Turkey, Rixos pioneers the 'ALL Inclusive, ALL Exclusive' concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury. Conducting interviews and doing a full cycle of recruitment activities, including collecting references check, preparing Offer letters and communicating with the candidates.Coordinate with the PRO to obtain employee visas and manage the arrival process of new employeesFacilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all necessary documentation is completed.Preparing all payroll reports and updates requiredEstablish and maintain effective employee relationsCoordinate with all departments with regard to People & Culture related activitiesResponsible for the audit of his/her related work areaMaintain MIS for all processes related to his/her work areaMaintain and employee's files by regularly filing employees' documentsDevelop and maintain confidential departmental employee files, documents and databases
Coordinate employee recruitment process, as appropriate, ensuring search documentation is accurate, consistent and completeEnter and update employee information, such as personal details, employment history, and benefitsOrganize daily incoming correspondence, make preliminary assessment and handle/respond as appropriateMaintain open lines of communication between employees and People & Culture function, ensuring that concerns are addressed in a timely manner.Maintain all employee files and handle telephone calls as per Rixos Hotels standard and take messages and prioritize where necessaryKeep calendar constantly updated to facilitate appointment and meeting schedulesEstablish and maintain various filing/records/database of business contacts, trace pending items and follow up as appropriateArrange for various meetings, take minutes as well as any management meeting as they arise and draft minutes of meeting to be circulatedPrepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation softwareHandle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documentsManage the HR department's stationery requirement by procurement through FMCImplement and evaluate People & Culture practices to maximize efficiency and effectivenessSpeak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquetteDevelop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employeesCommunicate in a professional, positive and courteous manner at all times with all levels of internal and external customersHandle confidential matters/information with the appropriate level of sensitivityEnsure compliance with all health, hygiene, security, safety and fire rules & regulationsTake responsibility for own developmentQualificationsBachelor's Degree at least in a related discipline an assetPrevious human resources experience required or minimum 2 year in a similar role.

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