Job Description

Job Title: Payroll and HRIS Specialist

Job Summary:

The Payroll and HRIS Specialist is responsible for managing and maintaining the company's payroll process and systems and managing and maintaining the Human Resource Information System (HRIS) to ensure efficient and effective HR operations. The specialist will also play a critical role in system implementation, upgrades, and troubleshooting.

Key Responsibilities:

Payroll Processing:

• Process payroll for all employees accurately and timely .
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Maintain payroll records and handle all payroll-related inquiries.
• Calculate and process deductions, benefits, bonuses, and commissions.
• Prepare and distribute paychecks or direct deposits.

System Management:

• Maintain and update payroll systems and software.
• Ensure data integrity and accuracy within the payroll system.
• Implement and upgrade payroll systems as necessary.
• Train employees and managers on payroll systems and procedures.
• Troubleshoot and resolve any payroll system issues.

Compliance and Reporting:

• Prepare and submit all required payroll reports.
• Ensure compliance with all relevant legislation and internal policies.
• Assist with audits by providing payroll information and documentation.
• Generate and analyze payroll reports for management review.

Coordination and Communication:

• Coordinate with HR, Finance, and other departments to ensure accurate employee data.
• Communicate with employees regarding payroll-related inquiries and issues.
• Liaise with external vendors and service providers as needed.

HRIS

o Manage and maintain the HRIS, ensuring it is configured correctly and operates efficiently.

o Maintain accurate and up-to-date employee records within the HRIS.

o Perform regular data audits to ensure data integrity and accuracy.

o Develop and maintain data management procedures and documentation.

o Develop and maintain dashboards and other reporting tools.

o Ensure HRIS practices comply with company policies.

o Stay updated with industry best practices and recommend improvements to HR processes.

o Implement system updates, upgrades, and patches in collaboration with IT and the software vendor.

Qualifications:

• Education:
• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Experience:
• Proven experience as a Payroll Specialist or similar role.
• At least 2-4 years of experience in HRIS administration or a similar role.
• Experience with payroll software and HRIS.
• Familiarity with labor legislation and tax regulations.
• Knowledge of HR processes and best practices.

Skills:

• Strong numerical aptitude and attention to detail.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity and professionalism.
• Proficient in data analysis and report generation.

Job Type: Full-time

Application Question(s):

• How many years of experience you have in payroll?
• Do you have experience to manual and payroll system?
• Do you have experience in HRIS?