About the job

About Energetech: At Energetech, we are at the forefront of the energy sector, driving the transition towards sustainable energy usage through cutting-edge technology and commodities trading. We excel in leveraging market dislocations and inefficiencies, enhancing global energy distribution with our advanced digital infrastructure to promote transparency and efficiency. In this dynamic environment, our team is committed to innovation and sustainability, continually seeking to solve the complex challenges of todays energy markets. About the role: This vital new role is designed to provide comprehensive administrative and executive support to the Chief Executive Officer of Energetech. The ideal candidate will be an exceptionally resourceful team player, capable of thriving in a dynamic, fast-paced environment, often under pressure, while staying flexible, proactive, and efficient. The successful candidate will gain significant exposure to the top management within a highly respected firm in the energy sector. Key traits for this role include the ability to exercise sound judgment in diverse situations, along with robust written and verbal communication, administrative, and organizational skills. Moreover, maintaining a balanced approach to managing multiple priorities simultaneously is crucial. Responsibilities:

• Managing a dynamic calendar of appointments; composing and preparing confidential correspondence; keeping Outlook contacts up-to-date.
• Leading a variety of projects directly assigned by the CEO.
• Organizing travel arrangements, itineraries, and agendas for the CEO, including handling approval forms and completing expense reports.
• Proactively anticipating the CEOs needs and coordinating the appropriate people and resources to support the executive team.
• Representing the CEO by welcoming visitors, organizing company dinners, and other corporate functions; addressing inquiries and facilitating meeting requests.
• Assisting in the coordination of senior management team meetings and off-sites, as well as all leadership meetings.
• Managing external contacts, proactively recognizing key relationships, and maintaining regular communication.
• Performing administrative tasks such as printing, managing incoming mail, processing invoices, scanning and filing documents, and maintaining executive files.

Qualifications:

• Proven experience as a personal assistant or executive assistant at a senior level is essential.
• A background in finance, investment, or related fields is highly desirable.
• Degree in Business Studies, Hospitality Management, or a related field.
• Exceptional organizational skills.
• Capability to manage multiple tasks in a high-pressure, ever-changing environment.
• Outstanding communication skills, both written and verbal.
• Proficiency in MS Office.
• Must possess excellent guest service skills, a professional presentation, sophisticated interpersonal skills, and an awareness of cultural nuances.