Position Overview:We are seeking a highly organized and proactive Personal Assistant / Secretary to provide high-level administrative support. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple tasks simultaneously, ensuring efficient operations and smooth day-to-day management of responsibilities. This is an excellent opportunity for someone with strong communication skills and the ability to manage both short-term and long-term priorities.Key Responsibilities:
Administrative Support: Manage calendars, schedule appointments, and organize meetings].
Communication Management: Screen phone calls, emails, and other correspondence; respond on behalf of the manager when appropriate.
Travel Coordination: Arrange travel plans including flights, hotel accommodations, transportation, and itineraries. Document Preparation: Draft, proofread, and edit correspondence, reports, and other documents.
Event Planning: Assist in organizing company events, meetings, conferences, and social gatherings.
Office Management: Ensure the efficient operation of the office, including maintaining supplies and handling office equipment.
Data Management: Maintain filing systems, databases, and confidential records.
Client Relations: Serve as the point of contact for clients, suppliers, and other external stakeholders.
Project Support: Assist in coordinating and managing various projects
Qualifications:
Education: High school diploma or equivalent (Bachelors degree preferred).
Experience: Proven experience as a Personal Assistant, Executive Secretary, or similar role.
Skills: Excellent organizational and time-management skills.
Strong verbal and written communication abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion and confidentiality.
Ability to multitask and work under pressure. Strong attention to detail and problem-solving skills.