xc2xb7Plan and execute successfully all operational and logistical elements for conferences and exhibitions in consultation with the Snr Ops Manager/Ops Director, Event Director / Conference Producers, Marketing and Sales team.xc2xb7Effectively work on the technical elements of the events, projects which may include security, HSS, signage, feature areas, conference etc.xc2xb7Conduct feasibility studies regarding the operational requirements and draft budgets for current events and new launches.xc2xb7Conduct site visits and ensure venues are fit for purpose.xc2xb7 Successfully work with various technology platforms such as Monday.com, Smartsheet, Excel to input & maintain a project timeline for your allocated events with the Senior Operations Manager, clearly outlining key milestones and tasks.xc2xb7Assist your team for the allocated events with the production of Exhibitor Manuals and Information sheets.xc2xb7Co-ordinating onsite freight, traffic and security requirements.xc2xb7Manage adhoc projects, e.g., Evening Functions or Press Briefings- source venues, negotiate entertainment, AV & Lighting, F&B, etc.xc2xb7Agree any event sponsorship sales opportunities / obtain quotes, then implement any sponsor/exhibitor agreements relating to the exhibition and liaise directly with the sales team on fulfilment.xc2xb7Objectively analyse & evaluate the operational delivery for conferences post show and support implementing recommended operational efficiencies on future events.xc2xb7File all relevant documentation on the shared drive.xc2xb7Assist the wider operations team with tasks where needed outside of your allocation.Exhibition Creativityxc2xb7 Ensure clear briefs are received from the Event team for features and signage.xc2xb7 Work with a range of suppliers, using own creative skills to deliver cost effective but stand out features.xc2xb7 Work with the Event team to ensure we have the up-to-date branding guidelines, prepare a signage plan with a practical andimpactful journey.Financexc2xb7 Manage the Operational sections of the event budgets, adhering to forecasting timelines and ensuring quotes are up to date.xc2xb7 Ensure all Quotes and POs are closed by the team within 1 week of the event closing.xc2xb7 Prepare, manage, and monitor operational event budgets, keeping costs firmly under control.xc2xb7 Help keep costs firmly under control to help achieve the events profit targets.xc2xb7 Obtain multiple quotes and negotiate costs for services where required. Strong negotiating skills, helping achieve profit targetsthrough cost savings.Health & Safetyxc2xb7 Ensure Health & Safety best practices are followed and monitored throughout the planning cycle and onsite,xc2xb7 Complete Health & Safety documentation, putting together Health & Safety folders for all events, including Risk Assessments, Fire Risk Assessments, Emergency Evacuation Plans, Major Incident Plans,etc.Relationship Management & Industry knowledgexc2xb7 Create a positive and professional environment to work in.xc2xb7 Communicate effectively with all team members, stakeholders, suppliers, venues etc. to build and maintain excellent working relationships.xc2xb7 Ensures that favourable rates and terms are negotiated - Obtaining quotes, conducting full tender processes, negotiating costs, creating Service Level Agreements, selecting and appointing the providers.xc2xb7 Build and maintain a database of event related ideas.xc2xb7 Stay on top of industry trends in events, conferences and available technology to support.xc2xb7 Attend relevant training as required.Communicationxc2xb7 Ensure professional and first-class communications both internally and externally.xc2xb7 Attend team meetings and supplier planning meetings.xc2xb7 Brief the internal team on the event logistics pre-show as part of the operational planning.xc2xb7 Respond quickly and calmly to requests from suppliers, and team members.People Managementxc2xb7 Depending on role, direct line management of an Operations Supervisor.xc2xb7 Weekly 1-2-1s to manage workload and understand activity and progressxc2xb7 Annual reviews as part of look back/look forward; setting KPIs and development plans.

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