:Role: Operations CoordinatorLocation: Abu Dhabi - HQROLE PURPOSE:Provide and supervise General Services administrative & operations support services either directly or through selected suppliers including but not limited Mailroom Management, Parking Management & Hospitality-Reception Services ensuring high quality and sustainable services aligned with REA\'s strategic goals and objectives.These are the main responsibilities of this role:RESPONSIBILITIES:

• Facilitate and coordinate the required services related to Mailroom, Parking, & Reception services.
• Oversee daily Mailroom operations and reviewing/validating payables on weekly & monthly basis.
• Supervise Reception\'s daily operations (HQ, JAFZA, Al Bateen offices).
• Evaluate & facilitate ADIB parking access requests based on set eligibility criteria and ADIB Parking Rules & Regulations & maintaining parking records.
• Prepare, review, verify and process all purchases, invoices or expenses for payments as well as maintaining expenditure records related to Mailroom, Parking, & Reception services.
• Provide administrative support to the Head of General Service & Managers including drafting and typing letters, memos, and other documents
• Undertake General Office duties like drafting and sending letter on behalf of the department.
• Review and verify documents and forms for accuracy, completeness, and conformance to applicable rules.
• Monitor and control the selection, contracting and supervising supplies & services to the bank completeness and conformance to applicable rules.
• Ensure timely delivery of required services to the end users while encouraging competition between the suppliers within ethical boundaries.
• Ensure that quotes/ tender is called from selected supplier from Bank Approved Supplier List when requesting for quotations / opening tender.
• Observe GS SOPs and PPs to deliver required tasks, services & reports.

RESULTS REQUIRED:

• Deal with all sections and branches with high cooperation.
• To take up more responsibilities and discharge them effectively and efficiently.
• Establish and maintain cooperative working relationships.
• Prepares accurate and comprehensive reports and meeting deadlines
• To insure all the task handled or received been completed successfully
• Perform secretarial functions, including drafting and typing letters, memos and other documents

This role is for UAE Nationals Only.

ADIB