Job Code: JPC 3582Role: Officer - Services and AdministrationLocation: Abu DhabiExperience: 3+ years of experience in administration.Languages Required: EnglishContract Duration: 1 year (Renewable)Payroll: SundusEducation Required: Bachelors degree/ DiplomaClient- Government entityKEY ACCOUNTABILITIESDay- to-day operationsFollow the day to day operations related to own job to ensure continuity of workJob Specific AccountabilityCleaning Services Management

• Oversee daily cleaning operations to ensure all areas are clean and well-maintained.
• Develop and implement cleaning schedules and protocols.
• Monitor cleaning staff performance and provide training as necessary.
• Conduct regular inspections to ensure compliance with health and safety standards.
• Coordinate with external cleaning contractors as needed.

Procurement Management

• Manage the procurement process for office supplies, equipment, and services.
• Source and evaluate suppliers, negotiate contracts, and maintain supplier relationships.
• Ensure timely and cost-effective procurement of goods and services.
• Monitor inventory levels and reorder supplies as necessary.
• Maintain accurate records of purchases, pricing, and other procurement activities.

Administration Management

• Oversee daily administrative operations to ensure smooth office functioning.
• Manage office budget and expenses, including tracking and reporting.
• Coordinate with various departments to support their administrative needs.
• Ensure proper maintenance of office equipment and facilities.
• Handle correspondence, prepare reports, and manage documentation.
• Assist with organizing company events, meetings, and conferences.

Policies, Processes & Procedures

• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner.
• Demonstrate compliance to organisations values and ethics at all times to support the establishment of a value-driven culture within the organisation.

Continuous Improvement

• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Health, Safety, Security & Environment

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.

Minimum Qualifications:

• Diploma or bachelors degree in business administration, Finance or a related field.
• Ability to work collaboratively with internal and external stakeholders.
• Proficiency in Procurement
• Proficiency in Microsoft Office Suite.
• Strong communication and interpersonal skills in English Language.
• Ability to manage multiple tasks and meet deadlines.
• High level of integrity and ethical judgement.

Minimum Experience:

• Minimum of 3-4 years of experience in administration.
• Industry Experience: Experience in the specific industry your company operates in (e.g., construction, technology, healthcare) can be beneficial.

Sundus Recruitment Services