Responsible for handling tasks related to HR Operations Office. Required to support the security department in tasks related to employee gate passes. Responsible for meeting new employees at the assigned Base Gate & driving employees to the designated locations within the location. Responsible for delivering mail and other official documents/files, picking up supplies and stationery and providing administrative support duties as and when required. Keeps company vehicle clean, polished, and in operating condition. Ensures vehicles have a full tank of gas at end of each day.

Will also be responsible for

1. Provides assistance to employees in getting translation and attestation for documents/certificates needed for visas, if required.
2. Delivers Official Letters to Customers sites and ensure receiving is acknowledged.
3. Ensures validity of the company PRO registration in the Gate Pass Section.
4. Assists the Security Section in obtaining proper gate pass payment invoices.
5. Coordinates the registration of Sub-Contract Companies in obtaining required documents related to Base requirements.
6. Ensure Gate Pass fees is deposited to E-Dirhams Cards.
7. Meet newly reporting to work employees at the Base Gate, assist and accompany them to their designated work destination.
8. Submits gate pass application and receives new/renewed cards from Gate Pass Section.
9. Fulfills special requests of the office by picking up and delivering items as directed.
10. Responsible for the day-to-day maintenance of the assigned vehicle, check oil, water, battery, brakes, tires, etc.,
11. Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
12. Keep records of use of vehicle, daily kilometer age, gas consumption, oil changes, greasing, and tests performance of vehicle accessories, such as lights, horn, and other services.
13. Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
14. Other duties as assigned by the manager / section head.