We are seeking an experienced Office Support Specialist to join our team. In this role, you will be responsible for providing administrative support and ensuring smooth operations in our office. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask effectively. If you thrive in a fast-paced environment and enjoy working with a diverse team, we want to hear from you.Responsibilities
Provide general administrative support such as answering phone calls, sorting mail, and organizing files
Schedule and coordinate appointments, meetings, and travel arrangements for staff members
Assist with the preparation and distribution of documents, presentations, and reports
Maintain and update databases, spreadsheets, and other office systems
Monitor and order office supplies and equipment when needed
Assist in the onboarding process for new employees, including conducting orientation and preparing necessary paperwork
Handle confidential and sensitive information with professionalism and discretion
Collaborate with team members to streamline office processes and improve productivity
Assist with event planning and logistics for company meetings and events
Assist with ad hoc projects as assigned
Requirements
High school diploma or equivalent; additional certification in office administration is a plus
Proven experience in a similar role, preferably in a fast-paced office environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills, with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Detail-oriented with a high level of accuracy and thoroughness in work
Ability to work independently and collaboratively as part of a team
Strong problem-solving skills and the ability to adapt to changing priorities
Knowledge of office management systems and procedures
Ability to maintain confidentiality and handle sensitive information with integrity