Job Description

Summary:

An Office Secretary is responsible for managing the clerical and administrative tasks of an office. This role involves a variety of tasks, including answering phones, managing schedules, handling correspondence, and providing support to other staff members. Proficiency in both English and Arabic is required.

Key Responsibilities:

1. Reception and Communication:

- Answer and direct phone calls in a polite and professional manner.

- Greet visitors and direct them to the appropriate person or department.

- Handle incoming and outgoing mail and email correspondence.

2. Administrative Support:

- Manage and organize office files and records, both physical and digital.

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Prepare and distribute meeting agendas, minutes, and other related documents.

3. Document Preparation:

- Draft, format, and proofread various documents, including reports, memos, and letters in both English and Arabic.

- Prepare presentations and spreadsheets as needed.

4. Office Management:

- Order and maintain office supplies and equipment.

- Ensure the office environment is clean, organized, and well-maintained.

- Manage office budgets and handle basic bookkeeping tasks.

5. Customer Service:

- Provide excellent customer service to clients, visitors, and staff.

- Address and resolve any inquiries or complaints in a timely manner.

6. Support to Staff:

- Assist other staff members with various administrative tasks as needed.

- Coordinate and support the activities of other administrative staff

- Any additional work required from management

Qualifications:

- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.

- Proven experience as a Secretary or Administrative Assistant.

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Excellent organizational and time-management skills.

- Strong written and verbal communication skills in both English and Arabic.

- Attention to detail and problem-solving skills.

- Ability to work independently and as part of a team.

- Professional demeanor and appearance.

Preferred Skills:

- Familiarity with office management procedures and basic accounting principles.

- Experience with office equipment (e.g., fax machines, printers, copiers).

- Bilingual proficiency in English and Arabic.

Work Environment:

- Office setting with standard working hours.

- Some overtime or flexible hours may be required depending on the needs of the office.

Job Type: Full-time

Pay: From AED4,000.00 per month