Job Description

Key Responsibilities:

• Front Desk Management: Greet and assist visitors, manage the reception area, and ensure a welcoming atmosphere for all guests.
• Call Handling: Answer, screen, and forward incoming phone calls promptly and professionally; take and relay messages as necessary.
• Appointment Scheduling: Coordinate and manage schedules for staff members, book appointments, and ensure meetings and schedules run smoothly.
• Correspondence Management: Receive, sort, and distribute daily mail/deliveries, prepare outgoing mail, and manage internal communication effectively.
• Document Preparation and Filing: Prepare, format, and proofread various documents such as letters, reports, and presentations; maintain organized and efficient filing systems, both physical and digital.
• Office Supplies Management: Monitor office supply levels, order inventory as needed, and maintain proper stock levels.
• Database Management: Update and maintain contact lists and databases; assist with data entry and ensure accuracy in records.
• Administrative Support: Provide administrative support to the management team and other staff as required; assist in preparing meeting agendas and take minutes during meetings.
• Travel Coordination: Assist with booking travel arrangements, accommodations, and transportation for staff and guests when required.
• General Office Maintenance: Ensure office equipment (e.g., printers, copiers) is functioning properly, and coordinate repairs or service as needed.
• Invoicing and Basic Accounting: Assist with basic bookkeeping tasks such as processing invoices, tracking payments, and maintaining financial records, if required.
• HR Assistance: Help with maintaining staff attendance records and assisting with new employee onboarding processes, as needed.
• Event Coordination: Assist in the planning and organization of office events, conferences, or meetings, ensuring all logistics are well-handled.

Key Skills and Qualifications:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize tasks efficiently.
• Professional and friendly demeanor.
• Ability to handle confidential and sensitive information with discretion.
• Previous experience in an administrative or receptionist role is a plus but not mandatory.
• Eagerness to learn and grow within the role.

Job Types: Full-time, Permanent

Pay: AED2,500.00 - AED3,000.00 per month

Experience:

• admin in uae: 3 years (Required)
• hr: 3 years (Preferred)

Language:

• and writes business english (Preferred)