Job Description

Organizing the office layout and ordering stationery and equipment.

Maintaining the office condition and arranging necessary repairs

Serve as the point person for office manager duties including:

• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping

Partner with HR to update and maintain office policies as necessary.

Organize office operations and procedures

Coordinate with IT department on all office equipment

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Manage office G&A budget, ensure accurate and timely reporting

Provide general support to visitors

Assist in the onboarding process for new hires

Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time