Job Description

The Role

Key Responsibilities: Calendar and Schedule Management: - Manage the Chairman's calendar, scheduling appointments, meetings, and travel. - Prioritize and resolve conflicts, ensuring all meetings are attended and deadlines are met. - Coordinate with internal and external stakeholders to organize events and meetings. Communication Management: - Act as the primary point of contact for the Chairman, handling phone calls, emails, and correspondence. - Prepare and proofread communications, ensuring they align with the Chairman's tone and objectives. - Attend meetings to take notes and prepare summaries or reports for the Chairman. Travel Arrangements: - Organize travel arrangements, including flight bookings, hotel accommodations, and transport logistics. - Prepare detailed itineraries for both domestic and international trips. - Ensure all travel-related expenses are documented and reported as needed. Project Support: - Assist with ongoing projects by conducting research, preparing presentations, and providing administrative support. - Follow up on deadlines, actions, and tasks assigned to the Chairman, ensuring timely completion. Confidentiality & Discretion: - Handle confidential information with discretion and professionalism. - Maintain strict confidentiality regarding both business and personal matters of the Chairman. Office Management: - Oversee day-to-day office operations for the Chairman, ensuring smooth workflow. - Manage supplies, organize files, and assist in office setup when required. - Liaise with other departments and external partners on behalf of the Chairman. Personal Support: - Assist with personal tasks, errands, and appointments as required, providing flexibility and support in daily activities. - Coordinate with personal staff, vendors, and service providers to ensure smooth personal operations. Event Planning & Coordination: - Organize events, conferences, and dinners, ensuring all logistical details are handled. - Coordinate with external vendors, caterers, and venues for personal and professional events.



Requirements

Education: - Bachelor's degree in Business Administration, Communications, or related field preferred. Experience: - At least 5-10 years of experience in an executive assistant or similar administrative role, with experience supporting high-level executives. Skills: - Exceptional organizational, multitasking, and time-management abilities. - Strong verbal and written communication skills. - High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Experience with travel planning, event management, and vendor coordination. - Ability to handle confidential information with utmost discretion. - Flexible, proactive, and adaptable to changing demands and priorities. - Strong attention to detail and problem-solving skills.



About the company

Etimad Holding is a technology solutions and services company with dedicated focus on security system solutions, system integration, project fulfillment and execution. We are a dynamic company comprising of highly skilled individuals capable of providing solutions in our field as per the user's requirements/demands.