Job Description

JOB TITLE: Office Manager

COMPANY OVERVIEW:

Greenbull is an international group of companies in France, Switzerland, and the United Arab Emirates. Through our flagship brands, Greenbull undertakes and develops its activities in several industries: Finance, Insurance, Real Estate, Education, Media, E-commerce, and Hospitality.

JOB OVERVIEW:

Greenbull is seeking an autonomous office manager who has a strong blend of organisational, administrative, and interpersonal skills to ensure smooth daily operations within an office setting.

Join our team of +60 strong, diverse employees

Meaningful career opportunities thanks to a physical presence in 2 countries: France and Dubai

Key Responsibilities

? Office Supplies & Equipment

Ordering office supplies and equipment.

Overseeing the printer's functionality, supplies, and maintenance.

? Facilities & Maintenance

Managing air conditioning (AC) issues and maintenance.

Monitoring office conditions and maintenance, ensuring safety and wellness.

Supervising and scheduling cleaning staff.

Coordinating office repairs and maintenance.

Coordinating office decorations for events and special occasions.

? Technology & IT Management

Handling internet service and connectivity.

Managing laptop, MacBook setups, and overseeing IT-related needs in the office with the assistance of an external IT company.

Understanding office equipment, software, and communication systems (e.g., phone, email, and video conferencing platforms).

? Reception & Front Desk Management

Greeting clients or external partners at the reception and acting as the first point of contact.

Managing meeting room bookings and coffee.

Managing incoming and outgoing mail or courier services.

? Administrative Duties

Handling paperwork, filing systems (both digital and physical), and ensuring data confidentiality and security.

Organizing and filing receipts.

Requirements:

Minimum of 3 years in a similar role.

Fluent in English, both spoken and written.

Able to create a welcoming and positive environment for clients, visitors, and employees.

Familiarity with basic IT processes and setups, including managing laptops, internet connectivity, and coordinating with external IT support.

Highly organised, proactive, and able to manage multiple tasks and responsibilities efficiently.

Polite, well-presented, and approachable, with a friendly and inviting demeanor.

What we offer you.
More than just a job, we are offering you the opportunity to take part in a challenge within a fast-paced, dynamic Group with ideas in abundance and where projects are flourishing.

Becoming a Greenbullian means taking ownership and contributing to your projects fully and in your own way. Join us and evolve in an environment where your creativity, unique perspective and skills will be fully appreciated and encouraged.

We bring the best to our people.
Every day, Greenbull employees work hard to make a positive financial and social impact in the communities we serve. In turn, we put our employees first and provide great benefits they need to be well, live well and save well.

Living well is about more than good physical health - it's about your financial well-being too. That's why Greenbull offers a variety of benefits and resources to help you learn to save and be well in all aspects of your life.

We'll empower you to make healthy decision and manage your financial well-being to help plan for your future.

BENEFITS:

Live Well, Stay Healthy
Greenbull provides programs and services for your physical and mental well-being including 30% contribution to Fidelity Fitness Health Club, access to telehealth options, health advocates, a strong wellbeing culture and more. Coverage varies by country.

Be Well, Work from home
We care about work-life balance. All Greenbull employees enjoy 45 working from home days per year, equating to 9 weeks per annum. You can enjoy a hybrid working style and take up to 2 working days per week or take up to the entirety of your balance to work anywhere in the world! We are all expats here, and we accommodate for that.

Save Well, For Now and Your Future
We empower our employees to manage their financial well-being and help them plan for the future.

Keep Learning
Greenbull provides access to an array of learning and development resources to help broaden and deepen your skills and knowledge as your career progresses. All Greenbull employees gain access to $1500 worth of company products after year one of employment, and $1000 per year ongoing.

Support Your Community
We offer our employees resources and tools to volunteer and donate in different communities around the world. In 2023, our project was to help fund the regeneration of a dilapidated school in Senegal that allowed the continuation of 80 school children's education.

•Greenbull Group is an equal opportunity and affirmative action employer.•

•Qualified applicants will receive consideration without regard to their race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.•

•Greenbull Group and its subsidiaries invite all qualified interested applicants to apply for career opportunities.•

Job Type: Full-time

Experience:

• Office management: 3 years (Required)
• basic IT support: 1 year (Required)

Language:

• English to a bilingual level (Required)