Job Description

Job Purpose: The Project Management cum Office Manager oversees project management, site operations, office administration, and drives business development efforts within the construction industry. This role requires extensive experience in managing construction projects and office operations, ensuring adherence to quality, safety, and financial objectives. Fluency in Arabic, possession of a valid driving license, and access to a personal vehicle are essential for this position.

Key Responsibilities:

Project Management:

Lead the planning, coordination, and execution of construction projects from inception through to completion.

Develop detailed project plans, schedules, and budgets, ensuring alignment with client expectations and organizational goals.

Monitor project progress, identify risks, and implement mitigation strategies to maintain project timelines and budget constraints.

Ensure compliance with project specifications, regulatory requirements, and quality standards.

Manage project documentation, including contracts, permits, and technical drawings.

Site Management:

Supervise and coordinate site activities, including subcontractor management, material procurement, and logistics.

Conduct regular site inspections to ensure adherence to safety protocols, quality standards, and project specifications.

Resolve site issues and conflicts promptly, maintaining open communication with project teams and stakeholders.

Business Development:

Identify and pursue new business opportunities through networking, client meetings, and proposal submissions.

Prepare and deliver compelling presentations and proposals to potential clients, highlighting company capabilities and successful project delivery.

Collaborate with senior management to develop strategic business plans, marketing strategies, and client engagement initiatives.

Nurture existing client relationships and cultivate new partnerships to expand the project portfolio and achieve business growth objectives.

Office Management:

Supervise administrative staff, delegate tasks, and ensure efficient office operations.

Establish and enforce office policies, procedures, and health and safety standards.

Manage office supplies, equipment procurement, and facilities maintenance to support operational efficiency.

Handle correspondence, communications, and administrative tasks on behalf of senior management.

Financial Management:

Develop, monitor, and manage project budgets, expenses, and financial reports.

Coordinate with the finance department for invoicing, payments, and payroll processing.

Track project costs and expenditures to optimize profitability and ensure adherence to budgetary constraints.

Team Leadership and Coordination:

Foster a collaborative work environment, providing leadership, guidance, and support to project teams and office staff.

Conduct regular team meetings, communicate project objectives, and ensure alignment with organizational goals.

Resolve team conflicts and issues, promoting a positive and productive work culture.

Contract Management:

Negotiate contracts with clients, subcontractors, and vendors, ensuring terms and conditions align with project requirements and organizational policies.

Monitor contract performance and compliance throughout project lifecycle, addressing any deviations or issues promptly.

Facilitate contract amendments and extensions as necessary, maintaining positive relationships with stakeholders.

Risk Management:

Identify potential risks and uncertainties associated with construction projects, developing risk mitigation strategies and contingency plans.

Conduct regular risk assessments and implement measures to minimize project risks, ensuring proactive management of issues that may impact project timelines or budget.

Environmental and Sustainability Initiatives:

Promote and implement environmental sustainability practices within construction projects, complying with environmental regulations and industry standards.

Integrate sustainable building practices and materials where feasible, aiming to reduce carbon footprint and enhance project sustainability.

Technology Integration:

Evaluate and implement technology solutions to streamline project management processes, enhance communication, and improve efficiency.

Utilize construction management software and tools for project scheduling, budget tracking, and reporting, ensuring accurate and timely project information.

Client Relationship Management:

Build and maintain strong relationships with clients, understanding their needs and expectations throughout project execution.

Serve as the primary point of contact for client inquiries, issues, and feedback, ensuring prompt resolution and client satisfaction.

Seek opportunities for repeat business and referrals through exemplary project delivery and client management.

To be familiar with building laws, regulations and municipal approvals in the UAE.

To be familiar with the systems and work method contractual and financial procedures between the owners and the contractors / consultants.

Professional Development and Training:

Stay abreast of industry trends, regulations, and best practices through continuous learning and professional development activities.

Provide guidance and mentorship to junior staff members, fostering their professional growth and development within the organization.

Community and Stakeholder Engagement:

Engage with local communities and stakeholders affected by construction projects, fostering positive relationships and addressing community concerns.

Participate in community outreach programs and initiatives to promote corporate social responsibility and enhance the organization's reputation.

Qualifications:

Bachelor's degree in Construction Management, Civil Engineering, Business Administration, or related field.

Minimum 8-10 years of progressive experience in project management within the construction industry, with demonstrated success in managing complex projects.

Fluency in Arabic and proficiency in English.

Possession of a valid driving license and access to a personal vehicle.

Strong understanding of construction processes, regulations, and industry best practices.

Proficiency in project management software (e.g., MS Project, Primavera) and Microsoft Office Suite.

Excellent communication, negotiation, and leadership skills.

Additional Requirements:

Project Management Professional (PMP) certification preferred.

Proven track record in business development, including client relationship management and proposal development.

Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

Strong analytical and problem-solving abilities.

Ability to travel to project sites and client meetings as required.

Job Type: Full-time

Pay: AED12,000.00 - AED15,000.00 per month

Language:

• Arabic (Required)