Job Description

1. JOB PURPOSE

Responsible for performing day-to-day administrative tasks. Manage office supplies, equipment, and furniture, cater to guests & office staff requirements, and provide tea/coffee. To assist with documents and files as and when required.

2. MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE

• High school graduate with good knowledge of MS Office Programs.
• Experience in clerical activities is an added advantage.
• 1-3 years of experience in the same role.
• Experience in the preparation of different types of Tea/Coffee.
• Good communication skills in English & Hindi (Written and Verbal). Knowledge in other languages is an added advantage.

3. COMMUNICATION AND WORKING RELATIONSHIPS

• All employees, Directors, and guests visiting the organization and the outsourcing staff

4. KEY DIMENSIONS AND RELATED JOB RESULTS

• Serving Water/Tea/Coffee during Meeting & Regular Employee (twice a day).
• Maintenance of Office Keys.
• Ensure Air Conditioners, Lights, Water Dispensers, heaters are turned on at the right time and turned off during closing hours.
• Assisting with Maintenance works and ensure such works are completed within time and inform Facilities in charge.
• Stock Taking and Ordering Office Consumables.
• Ensure cleaning services completes cleaning of the office daily.
• Ensure Restrooms are equipped with Tissues and inform Cleaning Vendor to clean on a periodic daily basis.
• Dealing with queries or requests from the visitors and employees in the absence of the Office Receptionist / During Break hours.
• Collecting and distributing couriers or parcels among employees.
• Answering and forwarding phone call, and taking messages.
• Assisting Passport Release in the absence of the PRO & HR Team in Employee filing.
• Co-operating with office staff to maintain proper interaction and a friendly environment within the office.
• Make sure the office premise is clean and monitor on the pest control.

5. OPERATING ENVIRONMENT

• Job location might change based on business requirements. The job holder may be relocated to any office or department.
• The working environment is physically demanding of time such as working long hours, working on

weekends and holidays.

Job Types: Full-time, Permanent

Pay: AED1,000.00 - AED1,300.00 per month