Office Assistant Dubai

Dubai, United Arab Emirates

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Job Description

Position Overview: Fluid Codes is seeking an Office Assistant to support our dynamic team. This role is pivotal in managing daily administrative tasks and ensuring smooth operations at our offices. The Office Assistant will work closely with the Human Resources and Management team to facilitate office management, coordinate with suppliers, and handle front desk responsibilities. Key Responsibilities:

Office Management: Coordinate office supply inventory, liaise with vendors, and manage procurement of office necessities.
Front Desk Support: Manage incoming calls, greet visitors, and handle general inquiries with professionalism.
Administrative Support: Assist in scheduling appointments, organizing meetings, booking travel and accommodations, and assisting with events.
External Communications: Handle inquiries from external parties and direct them accordingly. Assist with communication on behalf of management when needed.
Event Coordination: Support the organization and execution of company events and meetings.
Documentation: Maintain accurate records of office expenditures, service contracts, and supplier agreements and data entry wherever is required.
HR Support: Provide logistical support for HR activities including setting up for new hire orientations and assisting with the physical setup for training sessions, employee management such as leaves and expenses.
Compliance: Ensure that all office activities comply with government and company policies.

Qualifications:

Education: Any bachelors degree; a degree in Business Administration or a related field is preferred.
Experience: Previous experience in an administrative role, preferably within a corporate setting.
Skills: Proficiency in MS Office Suite and Google Business; experience with office management systems.
Competencies: Excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
Communication: Strong verbal and written communication skills.
Personal Traits: Demonstrates integrity, professionalism, and a service-oriented approach to work.