Transguard Workforce Solutions is the UAE\xe2\x80\x99s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.We are currently recruiting for a Office Assistant \xe2\x80\x93 2 Months for one of our Real Estate client to be based out of their Dubai Office.Responsibilities

• Maintain office cleanliness and organization to create a conducive working environment.
• Manage office supplies inventory and place orders as necessary.
• Coordinate maintenance and repairs of office equipment and facilities.
• Assist in organizing office events, meetings, and conferences.
• Handle incoming calls and correspondence in a professional manner.
• Assist in preparing documents, reports, and presentations as needed.
• Assist in layout changes and office reconfigurations as needed.
• Support in scheduling appointments and managing calendars.
• Keep records of maintenance schedules and service contracts.
• Greet and assist visitors courteously and professionally.
• Coordinate with external vendors and service providers.
• Coordinate with utility providers for any issues or changes in service.
• Monitor and report any maintenance issues such as plumbing leaks, electrical problems, or HVAC issues.
• Maintain accurate records related to maintenance activities, repairs, and inspections.
• Other tasks as required.

Skills

• Proven experience as an office assistant, office administrator, or in a relevant administrative role.
• Knowledge of office management systems and procedures.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality.
• Local driving license desirable.
• Software: Microsoft Office programs to an advanced/proficient level.
• Language skills: Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous.
• Flexible attitude towards travelling to other UAE offices.
• Must be flexible with working extra hours and over the weekends.

Transguard Group