Office Adminstrator

Dubai, United Arab Emirates

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Job Description

Overview:
We are seeking a skilled and experienced Real Estate Office Administrator to join our team. The ideal candidate will have a minimum of one year of relevant experience in a similar role within the real estate industry. This role involves managing administrative tasks, coordinating office activities, and providing excellent customer service to clients and visitors. Responsibilities:

Administrative Support:
Manage incoming and outgoing correspondence (emails, calls, letters).
Organize and maintain physical and digital files and records.
Assist in preparing, editing, and proofreading documents such as contracts, leases, and reports.
Coordinate meetings, appointments, and events for the office.
Client and Visitor Management:
Greet clients and visitors in a professional and friendly manner.
Answer inquiries and provide information about properties, services, and company policies.
Schedule property viewings and appointments for clients and real estate agents.
Maintain a clean and organized reception area.
Database Management:
Update and maintain the CRM database with client information, property listings, and transaction details.
Generate reports and summaries as needed for management and agents.
Ensure data accuracy and completeness in the system.
Financial Tasks:
Assist in processing invoices, rental payments, and other financial transactions.
Monitor office expenses and budgets, and prepare financial reports.
Collaborate with accounting and finance teams as necessary.
Office Operations:
Order office supplies and equipment, and maintain inventory levels.
Coordinate with vendors and service providers for office maintenance and repairs.
Support the smooth functioning of office operations and workflows.

Qualifications:

Minimum of 1 year of experience as a Real Estate Office Administrator or Front Desk Officer.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate software (e.g., CRM systems).
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal abilities.
Knowledge of real estate terminology, processes, and regulations is a plus.
Ability to work independently and as part of a team in a fast-paced environment.

Job Type: Full-time Salary: AED3,000.00 - AED4,000.00 per month Experience: