Job Description

Job description

We are seeking an organized and motivated individual to join our team as an Office Administrator. You will be the first point of contact for visitors and clients and provide vital administrative support to ensure the efficient operation of the office. You will perform various tasks, including managing phone calls, scheduling meetings, handling office correspondence, and assisting with other administrative functions as needed.

Key Responsibilities:

Greet and direct visitors, clients, and suppliers in a professional and welcoming manner. Answer and route incoming phone calls, take messages, and address general inquiries. Manage and maintain a clean and organized reception area. Responsible for smooth office operations, managing office supplies, staff support, and maintaining a productive work environment. Coordinate office activities and operations to secure efficiency and compliance with company policies. Maintain office filing systems, both physical and digital, ensuring easy access to important documents. Manage license renewal and permits. Handle incoming and outgoing mail and deliveries. Provide executive assistance to Senior Management.
Qualifications:

High school diploma or equivalent; a degree in business administration or a related field is a plus. Applicants with a minimum of 5 years of experience in receptionist, administrative, and office management roles are preferred. Background in property development or real estate industry is highly desirable. Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent written and verbal communication skills with a professional phone manner. Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM tools is a plus.
Job Type: Full-time

Experience:

* Administration: 5 years (Required)