Office Administrator/receptionist

Abu Dhabi, United Arab Emirates

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Job Description

Your Mission: We are seeking a highly organized and personable Office Administrator/Receptionist to join our team. This role is critical to ensuring the efficient operation of our office and creating a positive first impression for clients and visitors. The successful candidate will manage front desk activities, including greeting visitors, answering and directing phone calls, and handling mail. Additionally, they will provide administrative support, maintain office supplies, and assist with scheduling and coordination of meetings. The ideal candidate is a proactive problem-solver with excellent communication and multitasking skills. Your responsibilities:

Answering incoming calls, taking messages when necessary and ensuring prompt and professional communication
Assisting with various administrative tasks, including data entry, filing, managing office supplies, and handling incoming and outgoing mail.
Photocopying, filing, completing standard forms, responding to routine correspondence
Undertaking word-processing and other IT-based tasks, e.g. database, excel, Internet research
Keeping a record of activities in the office for easy retrieval and review when due, and sending to the relevant department personnel
Working closely with the accounting team to provide necessary documentation and information for financial reporting and audits, e.g. assist in resolving any invoicing issues and discrepancies by communicating effectively with both internal teams and external vendors
Supporting the organization and execution of company events and meetings as needed
Accurately processing, tracking, and managing all incoming and outgoing invoices and
Being responsible for maintaining the office, e.g. contacting cleaning and maintenance companies, ordering office supplies, and other if required

What you must bring on board:

Fluent in English
Proven experience as a receptionist, front office representative, or similar role is preferred
Familiarity and experience with Zoho Books software
Strong computer skills, Excel, and MS Office proficiency
Great time management skills
Ability to work independently and as a part of a team
Can join immediately

What to expect at Cyber Core Technology: We maintain an active exchange of knowledge and opinions, even across team boundaries. No opinion goes unheard, and no opportunity goes unnoticed. We reach a consensus on the best solutions and confidently share responsibility for the quality of our stack. Each team member not only contributes to our product but also receives full support for personal development. The entire company is deeply immersed in technology and offers opportunities for mutual learning, collaboration, and specialization across all teams. Job Type: Full-time Ability to commute/relocate: