Job Description

Job description:

Office Manager/Office Administrator (Kerela Preferred) for a manufacturing company of perfumes and fragrances based in Sharjah, UAE:

We're looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Objectives of this role

• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations

Responsibilities

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as the main point of contact in the reception area, and keep management informed regularly via performance reports
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Address employee queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Required skills and qualifications

• Bachelor's degree or equivalent
• Three or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

Ability to Relocate:

• Sharjah: Relocate before starting work (Required)

Only for female

Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month

Application Deadline: 08/12/2024