Al Mujassam Architect and Engineer is an innovative startup consultancy specializing in architecture and engineering. As a new company, we thrive on a startup mentality and are seeking team members who are flexible, driven, and ready to contribute to our success story.We are looking for a highly organized and detail-oriented Office Administrator to join our dynamic team. This role is critical in ensuring our office's smooth and efficient operation.TasksYour role involves aspects of Team Support, Document Control, Accounting, IT Support. Expertise in all these areas is NOT mandatory, though a plus. You will receive TRAINING and support. However, willingness to perform these tasks and demonstrate aptitude is a must. Office Administration and Team Support xc2xb7 Perform all associated day-to-day administration duties.xc2xb7 Keep the office tidy and clean.xc2xb7 Ensure stationery and required supplies (e.g., water, tissues) are available.xc2xb7 Follow up on and complete any internal maintenance issues.xc2xb7 Coordinate meetings, appointments, and travel arrangements with clients and vendors.xc2xb7 Track and monitor attendance and travel for staff.xc2xb7 Assist in preparing contracts and agreements as needed.xc2xb7 Take site photos when required.xc2xb7 Visit clients and agencies outside the office to complete tasks.xc2xb7 Follow up with our PRO on MOHRE, residency, immigration and other processes.xc2xb7 Maintain an organized inventory of assets. Financial and Accounting Tasks xc2xb7 Keep accounts updated.xc2xb7 Track expenses and maintain financial records.xc2xb7 Prepare VAT filings and accounting documents.xc2xb7 Generate invoices.xc2xb7 Follow up on outstanding payments.xc2xb7 Maintain a systematic record of invoices and receipts.xc2xb7 Prepare simple financial reports as required. IT Support xc2xb7 Provide basic IT support to resolve office equipment and software issues.xc2xb7 Set up computer desks and ensure systems are functional.xc2xb7 Coordinate with external IT vendors for more complex technical issues. Online Platform Management xc2xb7 Manage and update information on various online platforms.xc2xb7 Register the company on various platforms and submit required forms and documents. Document Control xc2xb7 Arrange files on the computer and server.xc2xb7 Arrange physical files.xc2xb7 Perform document control for correspondences with clients, contractors, agencies, and third parties.xc2xb7 Maintain organized records and ensure easy access to necessary documents.xc2xb7 Prepare and process forms for project registration and other requirements.xc2xb7 Translate technical contracts and documents.xc2xb7 Ensure all our official papers are updated (example Trading license, Ejari xe2x80xa6) CRM and Lead Management xc2xb7 Contact clients and follow up with prospects.xc2xb7 Perform necessary follow-ups on WhatsApp, Telegram, and email.xc2xb7 Coordinate and maintain records of client interactions and updates.xc2xb7 Manage a CRM system. Additional Duties xc2xb7 Be flexible and carry out additional tasks as reasonably required.RequirementsMust Qualifications
Minimum 2 years of experience in a similar role, preferably in a contractor, consultancy, or related industry.
Bachelors degree in any field
Strong multitasking and organizational skills with an aptitude for flexibility.
Proficiency in Microsoft Office.
Optional Qualifications (Affects the Salary)Having one or more of the following qualifications makes the candidate more desirable:
Accounting Background
IT or Computer Science Background.
Web design and graphic design experience.
Document Control Experience
Business management (MBA)
Worked with construction related company.
Benefits**Salary:** AED 3,500 - AED 5,000 (depending on experience, degrees, and background)**Company:** Al Mujassam Architect and Engineer**Location:** Dubai, UAE**Benefits:** All as per UAE labor lawInterview Process
Includes evaluation tests.
Two interviews: one via Zoom and one face-to-face.
Join Al Mujassam Architect and Engineer, where your role matters, and your contributions directly impact our journey toward success. Apply now and be part of our growing story!Al Mujassam Architects and Engineers