Office Administrator
Dubai, United Arab Emirates
Job Description
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Office Administrator Job Responsibilities:
- General Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes answering phones, managing correspondence (emails, letters, packages), and directing inquiries to the appropriate personnel.
- Office Management: Oversee the day-to-day operations of the office, including maintaining office supplies, equipment, and facilities. Ensure a clean and organized office environment.
- Calendar and Schedule Management: Coordinate and schedule appointments, meetings, and events for office staff. Manage calendars and ensure timely reminders.
- Data Entry and Record Keeping: Maintain accurate records and databases. Input and update information as needed. Organize and maintain files and records.
- Financial Management: Assist with basic accounting tasks such as invoicing, expense tracking, and processing payments. Coordinate with the finance department as needed.
- Communication Liaison: Serve as a liaison between the office and external parties, such as clients, vendors, and visitors. Handle inquiries and requests professionally and promptly.
- Document Preparation: Assist with drafting, formatting, and proofreading documents, reports, and presentations. Ensure documents are accurate, well-organized, and meet quality standards.
- Meeting Support: Prepare meeting agendas, documents, and materials. Attend meetings as needed to take minutes and distribute notes.
- Travel Coordination: Arrange travel accommodations and itineraries for staff. Handle travel logistics, including flights, accommodations, and transportation.
- Administrative Projects: Assist with special projects and initiatives as assigned. Conduct research, compile data, and prepare reports as needed.
- Education: High school diploma or equivalent. Additional certification or training in office administration or related field is a plus.
- Experience: Proven experience in an administrative role, preferably in an office setting. Familiarity with office management software and equipment.
- Organizational Skills: Strong organizational and multitasking skills with the ability to prioritize tasks and manage time effectively.
- Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with internal and external stakeholders.
- Attention to Detail: Keen attention to detail and accuracy in all tasks. Ability to maintain confidentiality and handle sensitive information with discretion.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Problem-Solving Skills: Ability to identify issues, analyze problems, and propose practical solutions. Adaptability and resourcefulness in resolving challenges.
- Team Player: Strong interpersonal skills and the ability to collaborate effectively with colleagues across departments.
- Customer Service Orientation: Friendly and courteous demeanor with a focus on providing exceptional customer service to clients and visitors.
- Flexibility: Willingness to adapt to changing priorities and work schedules as needed. Ability to work independently with minimal supervision.
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Job Detail
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Job IdJD1671796
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned