Job Description

Our company is looking for a multitasking candidate to manage and coordinate on office administration and HSE duties and procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

To be a successful hire, you will need to have prior experience in office administration and HSE activities. You will also need to be proficient in Microsoft Office applications and online sysems. You must possess excellent written and verbal communication skills. A bachelor's degree is required.

Responsibilities:

Overseeing general office operation. Producing reports, correspondence, and drafting new contracts. Creating presentations and other management- level reports.

Supervising and maintaining the day-to-day operations of the office, ensuring a smooth and efficient working environment.

Handling internal and external communication, including emails, phone calls, and other correspondence.

Managing and organizing company documents, records, and files. This may involve creating and maintaining filing systems.

Organizing and scheduling meetings, preparing meeting agendas, and taking minutes.

Overseeing administrative staff and delegating tasks as needed.

Managing office supplies, equipment, and other resources to ensure the smooth functioning of the workplace.

Implementing and enforcing company policies and procedures.

Addressing administrative issues and solving problems as they arise.

Systems: Managing, troubleshooting, licensing, and updating hardware and software assets. You will ensure that appropriate measures are proactively followed in response to unforeseen issues in IT. Online & Portal, etc. experience with a variety of office software packages (email tools, spread sheets and databases) is required. Extensive Systems knowledge is a must.

Problem solving skills: Active listening, Analysis. Research. Creativity. Communication. Decision- making. Team building.

Correspondence: Excellent written and verbal communication skills. Confident, articulate, and professional speaking abilities (and experience). Empathic listener and persuasive speaker. Writing creative or factual.

Excellent presentation and negotiation skills. Strong sense of time organization and urgency.

Able to work independently and within a team.

Shipping & Customs: Must have good knowledge of all local & International procedures, rules & regulations, ability to coordinate with shipping lines and overseas. Tracking shipment, coordinate with Courier companies, price negotiations, etc;

HSE

Must have extensive knowledge of local rules and can prepare documents independently. Coordinate with customers and all depts and manage contracts. Report preparation

Supports the Management in the HSE Policy and Guidelines.

Supports the Management in the Organization roles and responsibilities definition, for what concerns safety aspects.

Supports the Management in the HSE Management System standard policies.

Ensures, in accordance with the corporate guidelines, the implementation, updating, review and auditing of the Company HSE Systems.

Monitors the effective implementation of appropriate Safety and Environment System procedures and provide for their updating in line with changes in Legislation and Company Directives.

Provides for motivation and familiarization of all Company personnel respecting the importance of complying with Company system procedures and all Safety equipment provided.

Assists the Commercial, Engineering and Operations Department in their dealings with Clients in all issues concerned with Health and Safety at work.

Conducts safety audits both internal and external.

Takes part in accident / incident investigation.

Carries out analysis of accident / incident statistics, identifying trends and suggesting improvement plans.

Provides technical support to Senior Management on any safety related subjects.

Carries out any in-house safety training.

Carries out safety audits on Sub-contractors.

Requirements:

A bachelor degree or equivalent in Engineering.

Three - Five years of experience in Office administration and HSE activities in a similar field in the UAE.

Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint and systems, coordinate with IT team on system issues.

Knowledge of office management responsibilities, systems, and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Knowledge of accounting, data, and administrative management practices and procedures

Knowledge of clerical practices and procedures

Knowledge of human resources management practises and procedures

Knowledge of business and management principles.

Shipping procedures.

Manage contracts and price negotiations

A creative mind with an ability to suggest improvements

Create presentations and produce management-level reports.

Extensive knowledge of HSE procedures and local rules & regulations.

Contract Management

Practical knowledge of accounts

Note: Only immediate joiners need apply.

Other requirements:

• Valid UAE driving license with car
• Own visa
• Gender: Male
• Nationality: Asian
• Salary: 2000 - 3000

Job Types: Contract, Fresher
Contract length: 6 months

Pay: AED2,000.00 - AED3,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Office Admin & HSE Officer: 3 years (Required)

Language:

• English, Hindi, Arabic (Required)

License/Certification:

• LMV license (Required)

Application Deadline: 12/10/2024
Expected Start Date: 15/10/2024