Job Description

Job Summary:

The Office Administrator will ensure the smooth running of office operations, providing support to management, employees, and external clients. This role demands excellent organizational skills, a proactive approach, and the ability to manage diverse administrative tasks while maintaining compliance with UAE regulations and company policies.

Key Responsibilities:

• Office Management:
• Oversee daily office operations, ensuring cleanliness, organization, and functionality.
• Manage office supplies, equipment, and inventory; coordinate with suppliers for timely replenishments.
• Ensure all office utilities and facilities are in working order and liaise with maintenance teams when required.
• Administrative Support:
• Provide clerical and administrative support to senior management and team members.
• Prepare and manage correspondence, reports, presentations, and other documentation.
• Schedule and organize meetings, appointments, and travel arrangements, including hotel bookings and visas.
• Human Resources Support:
• Maintain accurate employee records in compliance with UAE labor laws.
• Support the onboarding process for new hires, including visa processing and Emirates ID applications.
• Assist with payroll coordination and leave management.
• Communication and Coordination:
• Act as the primary point of contact for internal and external communications.
• Liaise with vendors, clients, and service providers to ensure timely and efficient service delivery.
• Coordinate with government entities for company-related transactions such as trade license renewals, visa applications, and other PRO (Public Relations Officer) tasks.
• Compliance and Documentation:
• Ensure proper filing and documentation of contracts, agreements, and other essential records.
• Stay updated on UAE regulatory requirements and ensure company adherence to laws and regulations.
• Financial Support:
• Assist with basic financial tasks, including expense tracking, petty cash management, and invoice processing.
• Work closely with the finance team to ensure timely payments and budget alignment.
• Event and Project Management:
• Organize company events, staff gatherings, and team-building activities.
• Support special projects and initiatives as required by management.

Qualifications and Requirements:

• Education: Bachelor's degree in Business Administration, Office Management, or related field.
• Experience: 2-5 years of administrative experience, preferably in the UAE.
• Languages: Proficiency in English (mandatory)
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management tools and software.
• Knowledge of UAE Laws: Basic understanding of UAE labor and immigration regulations is preferred.
• Soft Skills:
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Discretion and confidentiality.
• Cooperation and flexibility during weekends and holidays in case of urgencies

Job Types: Full-time, Fresher

Pay: Up to AED4,000.00 per month

Application Deadline: 25/12/2024