The Office Administrator cum Document Controller is responsible for ensuring efficient office operations and managing the company\'s documentation processes. This dual role combines administrative support with document control duties to maintain organized and effective business functions. Key Responsibilities: Administrative Duties: Office Management: \xc2\xb7 Oversee daily office operations to ensure a smooth workflow. \xc2\xb7 Manage office supplies and equipment, ensuring adequate stock and functionality. \xc2\xb7 Coordinate maintenance and repairs for office facilities and equipment. \xc2\xb7 Implement and maintain office policies and procedures. Support Services: \xc2\xb7 Provide administrative support to staff, including scheduling meetings, arranging travel, and preparing documents. \xc2\xb7 Assist in the preparation of reports, presentations, and correspondence. \xc2\xb7 Handle incoming and outgoing communications, including phone calls, emails, and mail. Greet and assist visitors, ensuring a professional and welcoming environment. HR and Financial Support: \xc2\xb7 Assist with HR-related tasks such as maintaining employee records, coordinating interviews, and onboarding new employees. \xc2\xb7 Support financial activities by processing invoices, managing petty cash, and assisting with budget tracking. Document Control Duties: Document Management: \xc2\xb7 Develop and maintain a document management system for both physical and electronic documents. \xc2\xb7 Ensure that all documents are properly categorized, stored, and easily retrievable. \xc2\xb7 Implement and enforce document control procedures and standards. Documentation Process: \xc2\xb7 Track and manage document lifecycle, from creation to archiving. \xc2\xb7 Review and update documents to ensure accuracy and compliance with company standards. \xc2\xb7 Control access to documents, ensuring confidentiality and security. Quality Assurance: \xc2\xb7 Conduct regular audits to ensure document accuracy and compliance with industry regulations. \xc2\xb7 Implement corrective actions to address discrepancies in documentation. Coordination and Communication: \xc2\xb7 Coordinate with various departments to gather and distribute necessary documentation. \xc2\xb7 Communicate document control policies and procedures to staff, providing training and support as needed. Skills and Qualifications: Education: \xc2\xb7 Bachelor\'s degree in Business Administration, Management, or a related field. Experience: \xc2\xb7 Proven experience in office administration and document control. \xc2\xb7 Familiarity with document management systems and office software (e.g., MS Office, SharePoint). Skills: \xc2\xb7 Strong organizational and multitasking abilities. \xc2\xb7 Excellent communication and interpersonal skills. \xc2\xb7 Attention to detail and a high level of accuracy. \xc2\xb7 Ability to work independently and as part of a team. \xc2\xb7 Knowledge of document control standards and practices. Other Requirements: \xc2\xb7 Understanding of data protection and confidentiality principles. \xc2\xb7 Ability to adapt to changing priorities and handle multiple tasks simultaneously. Reporting Structure: \xc2\xb7 Reports to: Office Manager/Director of Operations \xc2\xb7 Supervises: Office Assistants (if applicable) Working Conditions: \xc2\xb7 Full-time position, typically within standard business hours. \xc2\xb7 May require occasional overtime to meet deadlines. \xc2\xb7 Office-based role with potential for occasional travel. Job Type: Full-time Pay: AED3,000.00 - AED5,000.00 per month Education:

• High school or equivalent (Preferred)

Experience:

• Office Admin: 1 year (Preferred)

Location:

• Dubai (Preferred)