Role SummaryThe " Management Coordinator "will act as the primary support to the business owner, ensuring seamless coordination of daily operations, meetings, and task management across multiple companies. This role requires strategic thinking, excellent organizational skills, and the ability to manage multiple priorities effectively.Responsibilities:
Manage and organize the business owners schedule, meetings, and travel plans.
Attend meetings, document discussions, and track action items to ensure timely follow-ups.
Coordinate communication between the business owner, team leaders, and clients to streamline workflows.
Oversee task tracking and project progress across companies, providing regular updates.
Prepare reports, presentations, and summaries to facilitate decision-making.
Handle high-priority communications, including emails and calls, and prioritize what requires the business owners attention.
Maintain a central repository of key documents, meeting notes, and project updates.
Identify operational inefficiencies and propose solutions to improve processes.
Skills & Qualifications:
Proven experience in executive support or operations coordination.
Strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills.
Tech-savvy and proficient in tools like Google Workspace, Microsoft Office, and project management platforms.
Proactive, resourceful, and capable of handling high-pressure environments.
Ability to manage sensitive information with discretion and professionalism.
Key Success Metrics:
Timely and efficient coordination of tasks and follow-ups.
Improved communication and workflow alignment across teams.
Reduction in operational bottlenecks and enhanced task visibility.
Business owners increased focus on strategic priorities.