Job Description

Job Title : Maintenance Coordinator and Office Management

Employment Type : Full-time

Job Summary

The Maintenance Coordinator and Office Management role is responsible for overseeing the upkeep of the facility, including routine and preventive maintenance of all equipment, as well as managing office operations. This role also involves reception duties and coordinating training events at the company's training center, ensuring that all logistical needs are met in alignment with company standards and instructions.

Key ResponsibilitiesMaintenance Coordination

• Oversee the routine and preventive maintenance of all equipment in the facility, electrical equipment, safety systems, and office machinery.
• Conduct regular inspections to ensure the facility and equipment are functioning properly and in compliance with safety standards.
• Coordinate with vendors and contractors for repairs, servicing, and procurement of spare parts.
• Maintain an updated log of all maintenance activities and schedules, ensuring minimal downtime and efficient operations.
• Develop and implement maintenance policies and procedures in line with company standards.
• Respond to maintenance requests from departments in a timely manner, prioritizing urgent issues.
• Manage inventory for spare parts and equipment, ensuring availability for critical maintenance activities.

Office Management

• Supervise daily office operations, ensuring smooth functioning and availability of office supplies.
• Ensure proper upkeep of common areas, including meeting rooms, reception area, and break rooms.
• Oversee the scheduling and maintenance of office equipment, such as printers, projectors, and telecommunication systems.
• Manage relationships with service providers, including security, janitorial services, and other external partners.
• Ensure compliance with health, safety, and environmental regulations within the office environment.

Reception Duties

• Act as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming experience.
• Answer and direct phone calls, emails, and other communications to the appropriate departments or individuals.
• Manage incoming and outgoing mail and deliveries, ensuring timely distribution.

Training Center Coordination

• Coordinate logistics for training sessions at the company's training center, including scheduling, room setup, and equipment readiness.
• Ensure that all training equipment, such as projectors, computers, and audio-visual systems, are functional and well-maintained.
• Prepare training rooms according to specific requirements, including seating arrangements, materials distribution, and refreshments.
• Liaise with trainers and participants to ensure all necessary arrangements are in place for a smooth and efficient training experience.
• Maintain records of training sessions, attendance, and feedback to facilitate continuous improvement.

Qualifications and Experience

• High school diploma or equivalent; a degree in facilities management, office administration, or a related field is preferred.
• Proven experience in facilities maintenance, office management, or a similar role.
• Experience with training coordination and event management is a plus.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month