Job Description

Young and energetic logistics professional with 2+ years of experience in logistics & documentation, accounting or office administration.

The role will include:

Full accountability for the end-to-end shipment process from receipt of order through to delivery with the customer at their desired port/inland location

Coordination of shipping, often including road haulage, and knowledge of worldwide customs rules such as INCOTERMS

Closely working with Procurement, Sales & Rates teams for first view of order, to establish customer expectations and to push for production and sailing schedules which meet these expectations

Continuation of relationship with Suppliers & Warehouses after orders have been placed to coordinate shipments and highlight any extra customer requirements

Maintaining contact with customers throughout the order process, highlighting any changes in their projected schedule and accommodating any extra requirements that may arise which were not originally shared at point of order

Regular contact with Shipping Lines and Freight Forwarders to ensure that our shipping instructions are being followed and we are receiving accurate transport documents

Arranging third party documents via Shipping Line accounts, Chamber of Commerce and Banking trade portals

Arranging & dispatching shipping documentation to customers/their bank depending on agreed Payment Terms

Arranging documents which meet the requirements of Letters of Credit and sending them in a timely manner to meet deadlines set within this document

Serving as one of the point of contacts for suppliers and customers on any logistics related issues

Maintain a master tracking sheet of all orders with updated shipment schedule

Responsible for the documents related to truck shipments

Collaborating with other departments to resolve issues or queries related to logistics

Identifying ways to improve logistical operations

Monitor all shipments and ensure customer satisfaction

Handling customer complaints

Weekly reporting to Management on the pending/concerns with regards to existing orders.

Candidate will be preferred if they have a background in accounting:

Knowledge of accounting systems and platforms, preferably worked on Zoho Books

Day-to-day passing of accounting entries, invoicing, billing, maintaining vendor and customer masters, management reporting

Bank reconciliation daily and updating payments and receipts in the system

Closely working with Operations teams for status of orders, payment updates, quick response to queries and updates

Tracking receivables and payables and reporting to management

Reporting daily cash balances and cashflow forecast to management

Visit to banks for collection and release of documents

Preparation of invoices, bills and other documents

Knowledge or experience of Banking Portals

The successful candidate will have:

A bachelor's degree

A minimum of 2 years' experience in logistics & documentation, accounting or office administration

Strong attention to detail

Ability to forward think to allow strategic planning and prioritization of tasks

Ability to work under pressure and react to unexpected issues/problems in a controlled manner

Excellent communication skills, professional and articulate as many contacts do not have English as their first language

IT literate with use of ERP and Microsoft Office packages, especially Microsoft Excel

Ability to demonstrate the strictest standards of confidentiality

Ability to work to tight deadlines

Strong organisational skills with the ability to multitask

Ability to work on own initiative, with minimum direction

Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED4,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Logistics/Accounting: 2 years (Required)

Language:

• English (Required)

Expected Start Date: 22/07/2024