Job Code: 171/001/361
Industry: Personal Care Product ManufacturingJob Summary:
We are currently seeking an experienced and dynamic Admin & Logistics Executive to join our team in Dubai. The successful candidate will play a pivotal role in providing efficient administrative support and managing logistics, contributing to the smooth operation of our personal care product manufacturing business.Job Responsibilities:
Logistics:

• Handle Import/Export documentation processes efficiently.
• Liaise with vendors and suppliers to ensure timely procurement of required materials.
• Demonstrate proficiency in handling Bill of Lading and Performa Invoice documentation.
• Manage inventory levels and ensure the timely delivery of goods.
• Coordinate shipping and logistics operations, including arranging transportation and negotiating with carriers.
• Monitor and track shipments to ensure timely and accurate delivery.
• Resolve any issues or delays in the supply chain.
• Ensure compliance with international trade regulations and customs requirements.
• Prepare and maintain logistics reports and documentation.
• Develop and implement logistics strategies to optimize efficiency and reduce costs.

Admin:

• Provide comprehensive administrative support to ensure smooth daily operations.
• Manage and respond to customer inquiries and concerns effectively.
• Collaborate with sales and other backend staff to streamline processes and information flow.
• Coordinate with relevant authorities to ensure compliance with JAFZA-related processes.
• Maintain accurate records of transactions and communications with stakeholders.
• Ensure timely and accurate completion of administrative tasks.
• Act as a point of contact for internal and external stakeholders.
• Contribute to a positive and collaborative work culture.
• Take on additional responsibilities and contribute to ongoing process improvement initiatives.

Job Requirements:

• Proven experience of at least 4 years as a Logistics Executive.
• JAFZA experience is essential.
• Experience with Dubai Trade portals.
• Strong experience in Import/Export documentation processes.
• Ability to liaise effectively with vendors, suppliers, and customers.
• Proficient in coordinating with sales and other backend teams.
• Confidence, professionalism, and a presentable demeanor.
• Familiarity with Bill of Lading and Performa Invoice documentation.
• Openness to learning and taking on additional responsibilities.
• Strong organizational and multitasking skills.

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