Job Description

Logistics Supervisor



Department: Supply Chain

Reports To: Supply Chain Manager

Job Purpose:
The Logistics Supervisor is responsible for overseeing the daily operations of the company's logistics activities, focusing on fleet management, driver coordination, third-party transporter relations, and ensuring compliance with UAE regulations. This role will optimize delivery plans, reduce costs, and maintain operational efficiency.

Key Responsibilities: Fleet Management: • Manage the company's fleet, including vans, buses, trailers, salon cars, and leased vehicles.
• Ensure timely renewals of vehicle licenses, insurance, and registrations.
• Conduct regular inspections and maintenance to minimize downtime.
• Monitor vehicle usage, fuel consumption, and operational efficiency.
• Coordinate repairs and servicing for vehicles experiencing breakdowns.
• Manage leasing contracts, ensuring compliance with terms, renewals, and returns.
• Ensure vehicles meet all UAE regulatory transportation standards.

Third-Party Transport and Leasing Coordination: • Communicate with third-party transport providers to ensure cost-effective and reliable service.
• Negotiate contracts and rates with transporters to meet delivery requirements.
• Monitor third-party transporter performance and resolve service issues.
• Coordinate with leasing companies for vehicle replacement or maintenance.
• Maintain records for leased vehicles, including usage and cost tracking.

Driver Management: • Supervise and coordinate all logistics drivers, ensuring adherence to schedules.
• Assign daily routes to maximize trips and reduce idle time.
• Provide ongoing driver training on safety, regulations, and best practices.
• Monitor driver behavior and ensure compliance with traffic laws and company policies.
• Prepare performance reports for drivers on a daily, weekly, and monthly basis.
• Address driver grievances or disciplinary issues promptly.

Logistics Operations: • Develop and implement daily delivery plans based on customer and production schedules.
• Coordinate with the warehouse team for timely dispatch and delivery.
• Analyze logistics data to identify inefficiencies and suggest improvements.
• Ensure timely submission of logistics reports (daily, weekly, and monthly).
• Stay up-to-date with UAE laws and regulations related to logistics operations and ensure compliance.

Cost Management and Optimization: • Monitor logistics expenses to identify opportunities for cost reduction.
• Negotiate favorable maintenance and leasing agreements with vendors and leasing companies.
• Reduce operational waste through improved processes and better driver management.

Other Responsibilities: • Maintain a fleet management system for tracking vehicles, maintenance, and performance.
• Develop a contingency plan for emergency situations such as vehicle breakdowns or driver unavailability.
• Collaborate with the procurement team for vehicle purchases or contracts.
• Ensure drivers and vehicles are properly equipped with tools, safety equipment, and necessary permits.
• Oversee the documentation and record-keeping for all fleet, driver, and third-party transporter activities.

Key Skills and Qualifications: • Proven experience in logistics or fleet management, preferably in the UAE.
• In-depth knowledge of UAE transportation regulations, distribution permits, and leasing practices.
• Strong leadership and people management skills.
• Proficiency in data analysis and report generation.
• Excellent problem-solving and decision-making skills.
• Familiarity with vehicle maintenance and repair processes.
• Experience in managing third-party transporters and leasing companies.
• Ability to multitask and perform under pressure.
• Proficiency in MS Office (Excel, Word, PowerPoint) and fleet management software.
• Bachelor's degree in Supply Chain Management, Logistics, or a related field (preferred).