Your tasks

• Responsible for preparing rolling forecast in coordination with the business controlling department including hot projects lists and entity lists
• Updating Power BI for processing sales plans, deliveries for existing and new orders, order intake for non-MENA orders and ensure the data accuracy of the BI reports by regular reviews and analysis
• Preparing the completion status of the projects including detailed delivery plan for equipment, commissioning and cost/revenue allocation
• SAP B1
  • Entering and tracking the quotations in the system, updating Sales Orders
  • Closely monitoring department activities in B1 including orders, tracking and allocation of the project cost / revenue in the system for new machine and LCS
  • Ensuring data accuracy in the system, have regular reviews, clean-up and maintenance including the rectification of the errors in orders / revenue recording
  • Generate and compare the margin order reports in B1 with manual reports
  • Cross-check and verify the cost, margin, revenue records of the new machine and LCS projects
• Maintaining orders-in-hand list along with coordination from the subsidiary offices
• Preparing and managing correspondence, travel schedule and calendar of the Line Manager
• Preparing and coordinating the training schedules of the Sales Managers
• Preparing and sending weekly report and entering meeting reports into the system
• Preparing monthly expenses report
• Maintaining and updating customer database in coordination with the subsidiary offices
• Following up of payments / clarifying outstanding for spare parts, change parts and service and machinery invoices
• Developing and maintaining well organized filing system that permits easy reference and rapid retrieval of information
• Responsible for various administrative duties such as phone calls, organize and coordinate meetings, and travel arrangements in coordination with the Travel Coordinator
• Track PT sales activities in Salesforce, maintain data accuracy
• Support supplier coordination in tenders and during project execution
• Prepare presentations & reports on specific topics upon request