Job Description

PAYROLL PROCESSING

Manage the complete payroll process, including leave administration, payment mode, deductions, withheld/release salaries, and financial details updates.

Verify and process employee timekeeping data, attendance records, and any relevant documents related to Timepaq.

Verify overtime sheets receives from the department versus the log details from Timepaq.

Prepare and submit accurate payroll-related reports such as monthly attendance and blacklist.

Rectify any discrepancies and errors related to ESS posting.

Maintain the confidentiality and security of payroll data.

VISA PROCESSING - GSHA, GSHR, GSHC

Facilitate the end-to-end visa renewal process of all employees.

Coordinate with the department for any visa related matter that the staff has to comply such as medical tests, visa stamping and EID Fingerprint /Biometric.

Work closely with PR department for visa submission of new staff and visa renewal for all employees.

Review and validate require documents to ensure accuracy, completeness, and compliance with visa regulations and guidelines.

Ensure that all visa applications and processes adhere to legal requirements to avoid fines and issues.

Maintain accurate tracking systems or database and up-to-date communications to monitor application progress and deadlines.

Address any challenges or issues that arise during the visa application process, and coordinate with appropriate parties to resolve them.

Stay updated on changes in visa regulations, immigration laws, and government policies that impact visa processing.

Update the employee's visa and EID copy on HCMS and share them with the department.

STAFF ADMINISTRATION

Passport Request

- Getting approvals for passport release, passport collection, and returning it to PR Department.

- Maintain up-to-date tracker for passport release and return.

Golden Sands Laundry Onboarding

- Handle the recruitment process of Golden Sands Laundry, from offer letter preparation to the onboarding process.

Certificate /Letter Issuance

- Prepares letter for approval such as NOC, employment certificate and salary certificate.

Compensation & Benefits

-Prepare proper documentation of Revision of Terms (i.e, Promotion, Transfer, Increment)

-Prepare employee reports as requested by Sr. HRM/GM.

Transportation

- Verifies transportation contract/agreement expiry and ensures the renewal on time.

- Prepare the bus fuel petty cash request and submit it to Accounts.

- Arrange the bus timing and coordinate with department for any changes.

- Prepare the final attendance sheet of the Thrifty drivers for their payroll processing.

Company Asset Issuance

- Ensure that the staff will sign the Company Asset Issuance Agreement Form.

- Maintain accurate tracker of the issued company asset.

- Ensure to send the issued sim number to Accounts for billing purposes.

SECONDARY RESPONSIBILITIES

Create employee id for all new joiners and update financial details for payroll inclusions.

Manage the end-to-end process for exit formalities.

Conduct investigation and grievance process, if necessary.

Prepare and issue Warning Letter to staff.

REQUIREMNETS:

1.Minimum 3 yrs. experience in payroll & visa processing.

2.Knowledge of computer system.

3.Proficiency in using payroll software, and Microsoft Office.

4.Excellent organizational and time management skills.

5.Ability to work under pressure and meet tight deadlines.

6.Attention to detail and problem-solving skills.

7.Excellent written and verbal communication skills

8.Knowledge about UAE labor law and Visa processing.

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• Do you have experience in handling payroll in the HR department?