Job Description

Ensure smooth day-to-day operations of the office, including facilities management, maintenance, and supplies inventory whilst ensuring that the office is presentable at all times. Serve as a primary contact for employees regarding any inquiries related to office operations, utilising company guidelines and procedures to provide assistance. Oversee an admin support team, ensuring that tasks are delegated and completed accordingly. Schedule and coordinate meetings, and travel arrangements for staff, locally and internationally when required. Maintain office policies and procedures to ensure compliance with company standards and regulations. Manage communication channels, including answering phones, handling mail, and responding to inquiries, when required via multiple communication forms. Be the initial point of contact for the maintenance of contract and price negotiations with office vendors, service providers and office lease. Liasing with the PRO when required. Manage office expenditures, ensuring that resources are effectively managed and accurate reporting sent to finance at months end. Oversee the administration for all sales contracts, ensuring that there is constant communication with the sales and design team to be aware of any changes or developments. Create and send proposals on behalf of the sales team upon request. Coordinate the recruitment and hiring process, including posting job openings, headhunting through various platforms, reviewing resumes, scheduling and conducting interviews. Manage the onboarding process for new hires including employee orientations, updating HR policies and ensuring that all relevant data is collected and held correctly on the HR system. Manage employee relations and serve as a point of contact for any HR concerns, whilst ensuring compliance with UAE law at all times. Maintain employee records, including updating personnel files and managing HR databases ensuring compliance Plan in-house or off-site activities, like parties, celebrations and conferences Perform other tasks and projects as assigned
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Requirements

A minimum of 2 years work experience in Dubai Proven experience in administration and human resource roles. Ability to handle confidential information with discretion and integrity. Proficiency in MS Office (MS Excel and MS Outlook, in particular) Excellent time management skills and ability to multi-task and prioritise work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organisational and planning skills in a fast-paced environment Good Knowledge of using CRM/ ERP/HRIS systems


A degree or equivalent in HR, business administration or similar