Company DescriptionCNS Engineering Service is bringing technology and innovation to the engineering and construction sector with diverse portfolio of Consultancy, Hardware, software and Services to create a one stop shop solution for your engineering needs.We offer a comprehensive and complete Building Information Modelling and CAD services that make construction processes easy, problem free and cost effective. As experienced BIM/CAD drafting service provider we generate and manage digital 3D models that streamline and automate the decision-making process throughout the project.Founded in 1987 with more than 35 years of experience.The HR Coordinator plays a key role in managing employee records, handling visa processing in VMS, ensuring 100 % compliance with HR policies and processes.Employee Records & Database Management
Maintain and update all staff records, tracking the employee lifecycle from recruitment to exit.
Collect, verify, and upload all employee documents into the HR system, ensuring data accuracy and completeness.
Maintain and regularly update the employee database to reflect any changes in employment status, contracts, and other relevant details.
Visa & Work Permit Processing and Insurance.
Coordinate the visa processing workflow, including document collection, verification, and uploading into the Visa Management System (VMS).
Work closely with the Public Relations Officer (PRO) to monitor visa application statuses and follow up on any pending cases.
Ensure timely renewal of visas, work permits, insurance and related legal documentation in compliance with labor laws.
Maintain a tracker for the visa and medical insurance, renewals and cancellation.
Employment Contracts & Onboarding Coordination
Ensure all new hires receive and sign their employment contracts in a timely manner.
Follow up with employees regarding contract completion and submission.
Coordinate with new joiners to facilitate medical tests and biometric registrations as part of the onboarding process.
Handle new joinerxe2x80x99s accommodation and logistics management.
Maintain an up-to-date onboarding checklist and ensure all requirements are met before employees begin their roles.
Employee Tracking & Reporting
Keep a daily track of new joiners, leavers, and employees on the bench to ensure accurate workforce planning.
Generate periodic reports on employee movements and provide insights to HR leadership.
Support workforce forecasting by maintaining updated records on employee availability and contract status.
Create a daily bench monitor and leave monitor and ensure that it is matches with the time sheets received.
Follow up with employees and ensure the employees utilize their leaves and maintain a minimal leave balance.
HR Compliance & Policy Adherence
Ensure all HR processes and employee records comply with the organizationxe2x80x99s HR policies and local labor laws.
Regularly review employee files to ensure compliance with documentation standards.
Assist in audits and inspections by providing necessary employee records and reports.
QualificationsEducation:
Minimum: Bachelorxe2x80x99s Degree
Desired: Preferably in HR or Business Administration