Business unit PurposeThe onboarding department exists to deliver a seamless, engaging, and consistent onboarding experience for all new hires, ensuring their successful integration into the organization and setting them up for long-term success.Job PurposeCoordinate onboarding activities, supervise the HR Generalists, and support the HR Manager in implementing onboarding processes to ensure a smooth and efficient onboarding experience for new hires.1.Coordinate and oversee pre-joining tasks, including managing communication with candidates, verifying documents, generating ERP codes, facilitating visa applications, coordinating travel logistics, providing joining instructions, and updating stakeholders on onboarding progress, ensuring a smooth andefficient pre-joining experience for new hires and timely updates to all stakeholders.2.Plan and organize joining day activities, such as warm welcome events, issuance of employment contracts, and setting up a systematic file management system, creating a positive and organized start for new hires and ensuring all necessary documentation is in place.3.Arrange post-joining activities, including familiarization trips and ensuring a well-organized and positive onboarding experience, fostering a supportive environment that helps new hires integrate well into the company.4.Supervise the paperwork and documentation flow for new hires, ensuring legal and organizational compliance, and provide guidance to the HR Generalists, ensuring all processes are followed correctly and all necessary paperwork is completed accurately and on time.5.Coordinate with the L&D team on orientations, training sessions, and other activities to help new joiners settle in effectively and support the onboarding manager in continuously developing the onboarding process, ensuring that new hires receive comprehensive orientation and training to perform their rolessuccessfully.6.Ensure a welcoming and inclusive atmosphere for new hires by leveraging strong communication and interpersonal abilities and collaborate with multiple departments to ensure new employees have the necessary tools and resources to excel in their roles, creating a supportive and inclusive onboardingenvironment.7.Ensure compliance with legal and organizational requirements throughout the onboarding process to mitigate risks and protect the company\'s reputation, maintaining a compliant and risk-free onboarding process that upholds the company*s standards.8.Monitor onboarding metrics, provide regular reports to the HR Manager- Onboarding, identify areas for improvement, and continuously seek opportunities to enhance the onboarding process and new hire experience, contributing to a continuously improving onboarding process that enhances the overall new hireexperience.Job ContextThe HR Coordinator - Onboarding manages the entire onboarding process, ensuring new employees integrate smoothly and have access to essential resources. This role supervises the onboarding team, maintains high standards, and suggests improvements. Additionally, the HR Coordinator ensures compliance with legal and organizational standards.Knowledge, Skills & Minimum ExperienceQualificationBachelor*s degree in human resources, Business Administration, or a related field.Experience & KnowledgeMinimum 5 years of experience in a similar Human Resource role within an on-boarding team, preferably in a large organisation.SkillsStrong communication and interpersonal skills, with the ability to build and maintain strong relationships with stakeholders.Excellent management skills, including agency onboarding, Agency relations.Strong analytical and problem-solving skills, with the ability to analyse data and make data-driven decisions.Strong organizational and time-management skills, with the ability to manage multiple projects and deadlines simultaneously.Strong attention to detail and accuracy.This job has been sourced from an external job board.
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